42 terms on document scanners, MFPs, barcode recognition and image processing - clearly explained.
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A two-dimensional matrix barcode characterised by high data density on a very small area. Aztec Codes are commonly used for tickets (rail, airline), boarding passes and identity documents. Docuflair automatically recognises and reads Aztec Codes during the scanning process.
The automatic reading and interpretation of barcodes on documents for identification, sorting or linking to databases. Docuflair supports a wide range of 1D barcodes (Code 39, Code 128, EAN) as well as 2D codes (QR Code, Data Matrix, Aztec), enabling reliable automated document classification and routing.
The simultaneous processing of multiple documents in a single batch or stack. Batch processing enables the efficient scanning, conversion or archiving of large document volumes, significantly reducing manual handling time and increasing throughput in high-volume environments.
Automatic splitting of a scanned document batch into individual documents based on separation criteria such as blank pages, barcodes, QR codes or page count. Enables efficient scanning of large document volumes in a single pass.
More about Docuflair ScanConversion of a colour or greyscale image into a pure black-and-white image. Important preprocessing step for OCR recognition, as it maximises contrast between text and background and improves recognition accuracy.
The automatic enhancement of scanned documents to achieve optimal readability and OCR recognition accuracy. This includes adjustments to brightness, contrast, gamma correction, sharpening and noise reduction, ensuring that even poor-quality originals produce clean, legible digital copies.
Learn more about Docuflair ScanAn Austrian provider of enterprise software for accounting, payroll and inventory management. Docuflair enables the scanning of receipts and documents with automatic transfer to BMD systems, streamlining data entry and ensuring seamless integration with existing business processes.
Number of bits per pixel determining the colour information of a scanned image. Common values: 1 bit (black and white), 8 bit (256 greyscales), 24 bit (16.7 million colours). Higher colour depth provides better image quality but increases file size.
A two-dimensional barcode with very high data density, widely used in industry, logistics and healthcare for product identification and traceability. Data Matrix Codes can store large amounts of information in a compact format, making them ideal for labelling small components and pharmaceutical products.
The automatic correction of skewed or misaligned documents during the scanning process. Deskew detects the angle of tilt and rotates the scanned image to achieve optimal alignment, ensuring consistent output quality regardless of how the original was placed on the scanner.
Learn more about Docuflair ScanA specialised device designed for the rapid digitisation of paper documents. Document scanners feature an ADF for batch scanning, enabling the processing of large volumes of documents without manual intervention. They are available in desktop and departmental models to suit different throughput requirements.
Learn more about Docuflair ScanThe detection of accidentally fed multiple sheets during scanning, typically using ultrasonic sensors. This feature prevents the loss of scanned pages by alerting the operator or automatically stopping the scan process when two or more pages are pulled through the feeder simultaneously.
Learn more about Docuflair ScanThe analysis and processing of print data streams such as AFP, PCL and PostScript for extracting metadata, classifying documents and routing them to archives. This technology enables organisations to capture and process documents directly from the print stream without the need for physical scanning.
Learn more about Docuflair PrintThe simultaneous scanning of both the front and back of a document in a single pass through the scanner. Duplex scanning doubles throughput and is essential for processing double-sided documents efficiently, eliminating the need for manual re-feeding of pages.
A software application that runs directly on the control panel of an MFP or printer. Embedded clients enable scan and print functions directly at the device without requiring a separate PC – e.g. for scan-to-folder, authentication or follow-me printing.
Learn more about Docuflair ScanAn additional USB or Bluetooth keyboard used for text input on the MFP touch display. External keyboards provide a more comfortable typing experience when entering metadata, filenames or search terms directly at the device, improving accuracy and speed for index data entry.
Non-linear adjustment of brightness values in a scanned image to optimise visual representation. Improves readability of documents with uneven illumination or weak contrast.
Unit of measurement for scanning speed, indicating the number of scanned images per minute. In duplex scanning, each side counts as one image, so a sheet in duplex mode counts as two IPM.
The automatic detection and optional removal of blank pages during the scanning process. This feature reduces file sizes and storage requirements by eliminating unnecessary empty pages, particularly useful when scanning double-sided documents where reverse sides may be blank.
Learn more about Docuflair ScanThe automatic detection and removal of hole punch marks along the edges of scanned documents. This image cleanup feature produces cleaner digital copies by filling in the dark circles left by hole punches, resulting in a more professional and readable output.
An automatic document feeder mechanism built into scanners and MFPs that enables batch scanning without manual page-by-page feeding. ADFs can handle varying paper sizes and weights, making them essential for high-volume document digitisation workflows in offices and mailrooms.
A device that combines printing, scanning, copying and often faxing capabilities in a single unit. MFPs serve as central document processing hubs in office environments and can be integrated with Docuflair to provide advanced scanning, workflow and archiving functionality directly from the device panel.
Service model for outsourcing entire print management to an external provider. Encompasses device provision, maintenance, consumables, monitoring and cost optimisation. Docuflair complements MPS offerings with intelligent print and scan management.
More about Docuflair PrintThe ability to print documents from smartphones and tablets via the Docuflair Mobile app. Mobile Print allows users to send print jobs securely from any location, supporting flexible working practices while maintaining full control over print policies and cost allocation.
Learn more about Docuflair MobileSmartphones and tablets running iOS or Android that can be used with the Docuflair Mobile app for scanning, printing and document access on the go. Mobile devices extend Docuflair functionality beyond the office, enabling field workers and remote employees to participate fully in document workflows.
Learn more about Docuflair MobileA standardised machine-readable zone found on identity documents such as passports and ID cards. Docuflair can automatically detect and read MRZ data during scanning, extracting personal information for identity verification, visitor management or compliance documentation purposes.
Learn more about Docuflair ScanA large-format printer designed for producing technical drawings, architectural plans and engineering blueprints. Plotters handle paper sizes significantly larger than standard A3, and Docuflair can manage plotter output within its print management and archiving workflows.
Unit of measurement for print speed, indicating the number of printed pages per minute. Used in printer and MFP specifications as a performance indicator.
A preview function that displays the print result before the actual printing process. In document management, print preview enables checking layout, page breaks and print settings before consuming paper and toner.
Learn more about Docuflair PrintA buffer that manages print jobs in a queue and sends them sequentially to the printer or MFP. Print queues enable prioritised processing, error management and the management of multiple print jobs from different users.
Learn more about Docuflair PrintThe automatic separation of document batches using QR codes printed on separator sheets. When scanning a mixed stack of documents, Docuflair reads the QR codes to determine where one document ends and the next begins, enabling fully automated batch splitting and document classification.
The automatic removal of black borders that appear around the edges of scanned documents. These borders are typically caused by the document not covering the entire scan area, and their removal produces cleaner, more professional-looking digital copies with reduced file sizes.
A compact, affordable single-board computer that can be deployed as an edge device for scan stations. In a Docuflair environment, a Raspberry Pi can serve as a lightweight client for connecting scanners at remote locations or in areas where a full workstation is not practical.
Direct scanning of documents to cloud storage services such as OneDrive, SharePoint, Google Drive, Dropbox or Nextcloud. Docuflair supports Scan-to-Cloud with automatic OCR processing, metadata assignment and folder mapping.
More about Docuflair ScanThe direct storage of scanned documents into designated network folders or file shares. Docuflair Scan-to-Folder supports predefined folder structures, dynamic folder naming based on metadata, and integration with network-attached storage systems for organised and accessible document filing.
Learn more about Docuflair ScanThe direct sending of scanned documents as email attachments from the scanner or MFP. Docuflair enhances standard Scan-to-Mail by adding OCR processing, automatic file naming and address book integration, making it easy to share digitised documents immediately after scanning.
Learn more about Docuflair ScanA preview function that displays the scanned document on the MFP display or PC before final processing. Scan preview enables quality control, page rotation and crop adjustment before saving or forwarding.
Learn more about Docuflair ScanA device for digitising paper documents by capturing an optical image and converting it into a digital file. Scanners range from simple flatbed models for occasional use to high-speed production scanners capable of processing thousands of pages per hour in professional document capture environments.
Automatic detection and removal of staple and clip marks along the edge of scanned documents. Produces clean digital copies without distracting artefacts from paper clips or staples.
A touchscreen interface built into an MFP that allows users to operate the Docuflair scanning interface directly at the device. Touch displays provide an intuitive, guided experience for selecting scan profiles, entering metadata and previewing scanned documents without requiring a separate workstation.
An advanced sensor technology that uses ultrasonic waves to reliably detect when two or more sheets of paper are fed through the scanner simultaneously. Unlike optical detection methods, ultrasonic sensors work regardless of paper colour or thickness, providing the most accurate double feed detection available.
The flat glass surface on a scanner or MFP used for scanning individual documents, books or delicate originals that cannot be fed through an ADF. Flatbed scanning is ideal for bound materials, fragile documents, photographs and items of non-standard size or thickness.
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