82 terms covering networks, protocols, operating systems and servers for document management - clearly explained.
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Microsoft's directory service for centralised management of users, groups, computers and resources within Windows-based networks. Active Directory enables single sign-on (SSO) and role-based access control. Docuflair integrates with Active Directory for user authentication and permission management, ensuring seamless access control across the organisation.
A lightweight version of Active Directory for applications requiring LDAP directory services without a full Active Directory domain. AD LDS is commonly used for user management in print solutions and document management systems.
Symmetric encryption algorithm and international standard for data encryption. Available in key lengths of 128, 192 and 256 bits. Used for secure transmission and storage of documents, encryption of card reader communication and TLS connections.
An IBM print data stream architecture designed for high-volume, enterprise-level output management. AFP supports complex document layouts, barcodes, and variable data printing. Docuflair Print supports AFP output for organisations using IBM printing infrastructure.
Learn more about Docuflair PrintCloud storage service by AWS (Amazon Web Services). Amazon S3 provides scalable object storage for documents and backups. Docuflair can archive documents directly to S3 buckets, enabling cost-effective long-term storage in the cloud.
Learn more about Docuflair ArchiveGoogle's mobile operating system, the most widely used OS for smartphones and tablets worldwide. Android provides an open platform for mobile applications. Docuflair Mobile for Android enables users to scan, view and manage documents directly from their mobile devices.
Learn more about Docuflair MobileProgramming interface enabling standardised data exchange between software systems. Docuflair provides REST APIs for integration with third-party software, workflow automation and access to scanning, printing and archiving functions.
More about Docuflair ConnectMicrosoft web framework for building server-side web applications and services. Docuflair is built on ASP.NET Framework 4.8, leveraging its security features, performance optimisations and extensive class library for the web application.
The fundamental software that controls and manages a computer's hardware resources, providing a platform for applications to run. Operating systems handle memory management, process scheduling, file systems and device drivers. Docuflair supports Windows Server and Linux as server operating systems, offering flexibility for different IT environments.
Cloud-based content management and file sharing service for enterprise environments. Box provides secure storage, collaboration features and compliance controls. Docuflair supports Box as a storage target for scanned documents and archived files.
Learn more about Docuflair ArchiveA web browser is an application used to access and display web pages and web-based applications. Common browsers include Chrome, Firefox, Edge and Safari. Docuflair features a browser-based interface, allowing users to access all document management functions through their preferred web browser without installing additional software.
Object-oriented programming language developed by Microsoft, serving as the primary development language for .NET applications. C# combines the power of C++ with the simplicity of Visual Basic. Docuflair is developed in C# and utilises the .NET ecosystem for its server-side application logic.
A device or software application that accesses services and resources provided by a server within a network. Clients send requests to the server and receive responses. Docuflair supports multiple client types: a web browser for the main interface, mobile apps for iOS and Android, a Remote Scan Client for distributed scanning, and MFP display clients for scanner panel operation.
Provision of IT resources (storage, computing power, applications) via the internet. Unlike on-premises solutions, no local server operation is required. Docuflair is primarily designed as an on-premises solution but supports cloud storage targets such as Amazon S3, Google Drive, Dropbox, Box and Microsoft 365.
Method for reducing the file size of scanned documents. Lossless compression (e.g. ZIP, PNG) preserves full quality, while lossy compression (e.g. JPEG) achieves greater size reduction with acceptable quality loss. Docuflair automatically optimises compression depending on document type.
A structured collection of data stored and managed electronically, enabling efficient retrieval, modification and administration. Databases are essential for storing application data, user records and metadata. Docuflair uses databases (SQL Server or SQLite) to store configuration, metadata and user information.
Cloud storage and synchronisation service widely used for file sharing and collaboration. Dropbox provides automatic synchronisation across devices and platforms. Docuflair supports Dropbox as a storage target for scanned and processed documents.
Microsoft Exchange Server is a groupware and email platform providing email, calendaring, contacts and task management for organisations. Exchange integrates deeply with Microsoft Outlook and Active Directory. Docuflair uses Exchange for email notifications and can send documents via Exchange/SMTP.
A security system that monitors and controls incoming and outgoing network traffic based on predetermined security rules. Firewalls form a barrier between trusted internal networks and untrusted external networks. To operate Docuflair, specific ports must be opened in the firewall (e.g. port 443 for HTTPS, port 8080 for the web interface).
File Transfer Protocol and its secure variants for transmitting files between systems over a network. FTP provides basic file transfer, SFTP (SSH File Transfer Protocol) encrypts the entire connection via SSH, and FTPS (FTP Secure) adds TLS/SSL encryption to standard FTP. Docuflair supports these protocols for importing and exporting documents from remote file servers.
Cloud storage service by Google, offering file storage, synchronisation and collaborative editing. Google Drive integrates with Google Workspace applications. Docuflair supports Google Drive as a storage target for scanned and archived documents.
Learn more about Docuflair ArchiveIT architecture combining local on-premises infrastructure with cloud services. Enables flexible data distribution: sensitive documents remain local while non-critical data is stored in the cloud.
Microsoft's built-in hypervisor platform for Windows Server and Windows 10/11 Pro. Hyper-V enables the creation and management of virtual machines directly on the host operating system. Docuflair is fully qualified for operation in Hyper-V environments – both as a single VM and in highly available failover cluster configurations.
A software layer that sits between hardware and operating systems, enabling the creation and management of virtual machines. There are two types: Type 1 hypervisors (bare-metal) such as Hyper-V and VMware ESXi run directly on the hardware, while Type 2 hypervisors such as VirtualBox run on a host operating system. For production Docuflair installations, Type 1 hypervisors are recommended.
Microsoft's web server platform for hosting web applications on Windows Server. IIS provides features such as request processing, authentication, SSL/TLS support and application pooling. Docuflair can be deployed on IIS for organisations standardised on Microsoft server infrastructure.
A lightweight version of IIS designed for development and testing environments. IIS Express provides the same core functionality as the full IIS but runs without requiring administrative privileges. Docuflair can run on IIS Express for smaller installations; for production environments, the full IIS is recommended.
Protocol for retrieving emails from a mail server while keeping messages stored on the server. IMAP enables synchronised access from multiple devices, ensuring that read status, folders and flags remain consistent. Unlike POP3, IMAP is designed for multi-device email access.
Apple's mobile operating system powering iPhone and iPad devices. iOS is known for its security model, consistent user experience and enterprise management capabilities. Docuflair Mobile for iOS allows users to capture, view and manage documents on the go with full integration into the Docuflair server.
Learn more about Docuflair MobileAn IBM host-to-printer protocol used in enterprise environments for high-volume printing. IPDS provides bidirectional communication between the host system and the printer, enabling precise job control and error recovery. Docuflair Print supports IPDS output for seamless integration with IBM printing systems.
Learn more about Docuflair PrintA professional scanner interface standard originally developed by Pixel Translations (now OpenText). ISIS provides advanced scanner control capabilities and is widely used in high-volume document capture environments. It offers more granular control over scanner settings than TWAIN, making it the preferred choice for production scanning workflows.
International standard for information security management systems (ISMS). Defines requirements for establishing, implementing, maintaining and continuously improving information security in organisations.
Scripting language for web applications that runs directly in the browser, enabling interactive and dynamic user interfaces. JavaScript is an essential technology alongside HTML and CSS for modern web development. The Docuflair web interface uses JavaScript for interactive features and dynamic user interfaces.
Widely used image format with lossy compression. Suitable for photographs and colour-intensive scans, but not ideal for text documents or long-term archiving, as quality losses can occur with each save operation.
A computer network that connects devices within a limited geographical area, such as an office building or campus. LANs typically use Ethernet or Wi-Fi technology and provide high-speed data transfer. Docuflair operates within the LAN to provide fast access to document management services for all connected workstations and scanners.
An open, vendor-neutral protocol for accessing and maintaining distributed directory information services over a network. LDAP is commonly used for user authentication, address book lookups and organisational hierarchies. Docuflair supports LDAP for user authentication, enabling integration with existing directory services beyond Microsoft Active Directory.
An open-source operating system kernel used in a wide range of server distributions such as Ubuntu, Red Hat and SUSE. Linux is valued for its stability, security and cost-effectiveness. Docuflair supports Linux as a server platform, and Linux-based scanning workstations can use the SANE scanner interface for document capture.
Storage media directly attached to the Docuflair server, such as hard drives and SSDs. Local storage can be configured as a storage target for scanned documents, archives and backups. It offers the highest performance but requires local backup strategies.
Systematic recording of events, actions and errors in IT systems. In document management, logging enables tracking of scan, print and archiving operations as well as error analysis and compliance documentation.
An energy-efficient wireless protocol for IoT devices with long range. In document management, LoRaWAN can be used for wireless connectivity of sensors and devices across large buildings or campus environments.
A network print protocol suite that enables print jobs to be sent to remote printers over TCP/IP networks. LPR (the client component) sends jobs to the LPD (the server/daemon component) listening on the printer or print server. Docuflair Print supports LPR/LPD for network printing across diverse printer environments.
Learn more about Docuflair PrintA distributed Docuflair architecture for multi-site environments. The Master Server is the central management instance: it manages licences, configuration, users and global settings, and synchronises these to all connected sites. Member Servers operate at their respective locations and handle local document processing. If the connection to the Master fails, a Member can continue operating autonomously – scans, print jobs and workflows continue running locally. Once the connection is restored, data is automatically synchronised. This architecture also enables cross-site working: a pull-print job submitted in Mexico, for example, can be collected at any location worldwide – such as in Germany.
Connectivity with Microsoft's cloud productivity suite, specifically SharePoint Online and OneDrive for Business. This integration enables Docuflair to store, retrieve and synchronise documents with Microsoft 365, bridging on-premises document capture with cloud-based collaboration and storage.
A dedicated file storage device connected to a network, providing centralised data access for multiple clients. NAS devices use standard protocols such as SMB/CIFS and NFS. Docuflair can use NAS devices as storage targets for scanned documents and archives, offering a cost-effective alternative to traditional file servers.
A system of interconnected computers and devices that communicate and share resources. Networks range from local (LAN) to wide area (WAN) and can include virtual private networks (VPN) for secure remote access. Docuflair leverages network infrastructure for distributed scanning, centralised processing and remote access to document management services.
Storage areas shared over the network via the SMB protocol (Server Message Block). Network drives allow multiple users and systems to access shared files and folders. Docuflair supports network drives as storage targets and can scan documents directly to shared folders.
Open-source platform for file synchronisation and sharing, typically self-hosted as a private cloud solution. Nextcloud provides file storage, collaboration tools and extensibility through apps. Docuflair supports Nextcloud via WebDAV as a document storage target.
A category of database systems not based on the traditional relational model (e.g. MongoDB, Redis, Cassandra). Unlike SQL databases, NoSQL databases are suited for unstructured data and horizontal scaling. They complement relational databases in modern application architectures.
Legacy Microsoft authentication protocol (NTLM - NT LAN Manager) used in Windows networks for single sign-on. Although considered less secure than Kerberos, NTLM remains widely deployed in enterprise environments. Docuflair supports NTLM for Windows-integrated authentication.
Learn more about Docuflair Access ControlCloud storage service by Microsoft, integrated into Microsoft 365. Docuflair supports OneDrive as a storage target for scanned documents with OAuth2 authentication and automatic folder mapping.
Open-source platform for file synchronisation and collaboration, available as self-hosted or cloud-hosted deployment. ownCloud provides secure file sharing, access control and audit logging. Docuflair supports ownCloud via WebDAV as a storage target for scanned and processed documents.
A page description language developed by Hewlett-Packard as a printer protocol for communication between computers and printers. PCL is one of the most widely supported printer languages, available in versions from PCL 3 to PCL 6 (XL). Docuflair Print supports PCL output for broad compatibility with HP and compatible laser printers.
Learn more about Docuflair PrintImage format with lossless compression and transparency support. Suitable for screenshots, graphics and documents with sharp edges and text. Larger files than JPEG but without quality loss.
Protocol for retrieving emails from a mail server, where messages are typically deleted from the server after download. POP3 is simpler than IMAP but does not support synchronisation between multiple devices. It remains in use for simple email retrieval scenarios.
A numerical address (0-65535) used to assign network connections to specific services and applications on a system. Ports enable multiple network services to operate simultaneously on a single server. Docuflair uses port 8080 (HTTP) and port 443 (HTTPS) by default; these ports must be opened in the firewall and configured in IIS.
A page description language created by Adobe Systems for producing high-quality text and graphics output on printers and other devices. PostScript is device-independent and supports complex typography, vector graphics and colour management. Docuflair Print supports PostScript output for precise, professional-quality document printing.
Learn more about Docuflair PrintCommand-line shell and scripting language developed by Microsoft for system administration and automation. PowerShell provides access to .NET classes, WMI, COM objects and the Windows Registry. Docuflair can be automated and managed via PowerShell scripts for tasks such as configuration, user management and batch operations.
Cloud infrastructure operated exclusively for a single organisation, either on-premises or hosted by a third party. Private clouds offer the benefits of cloud computing (scalability, flexibility) while maintaining full control over data and security. Docuflair can be deployed in private cloud environments.
An architectural style for designing networked applications, using standard HTTP methods (GET, POST, PUT, DELETE) to interact with resources identified by URLs. REST APIs are stateless, scalable and widely adopted for web service integration. Docuflair provides a REST API for programmatic access, enabling third-party systems to interact with document management functions.
Cloud-based software delivery model where applications are provided as a service over the internet. Unlike on-premises solutions, local installation and maintenance are not required. Docuflair is primarily operated as an on-premises solution but supports cloud storage targets.
An open-source application programming interface (API) that provides standardised access to scanner hardware on Linux and Unix systems. SANE supports a wide range of flatbed scanners, film scanners and cameras. Docuflair uses the SANE interface on Linux platforms, enabling document capture from supported scanners without proprietary drivers.
An encrypted file transfer protocol based on SSH for secure file transfer between systems. SCP provides authentication and encryption, ensuring data integrity during transmission. Docuflair supports SCP as a transfer protocol for scanned documents.
A central computer system that provides services, resources and data to client devices within a network. Servers are typically configured for high availability, reliability and performance. The Docuflair server handles document processing, storage management, user authentication and workflow automation as the core component of the document management infrastructure.
An architecture model where software and data are centrally managed on a server. Server-based document management solutions provide centralised administration, uniform configuration and easy maintenance for all connected clients.
Network protocol for accessing files, printers and other resources in Windows networks. SMB enables file and printer sharing between computers and is the foundation for Windows network drives. Docuflair uses SMB to access network drives and shared folders as storage and scan targets.
The standard protocol for sending email messages between servers over the internet. SMTP operates on port 25 (unencrypted) or ports 465/587 (with TLS encryption). Docuflair uses SMTP to send email notifications, workflow alerts and scanned documents directly to recipients' email inboxes.
Protocol for monitoring and managing network devices such as routers, switches, servers and printers. SNMP enables centralised device monitoring, status queries and configuration management. Docuflair uses SNMP to query status and manage multifunction printers on the network.
Learn more about Docuflair ScanAn XML-based messaging protocol for exchanging structured information between web services. SOAP defines a strict message format with envelopes, headers and body elements. Docuflair supports SOAP interfaces for integration with legacy enterprise systems that require XML-based communication, complementing its modern REST API.
SQL is the standard query language for creating, managing and querying relational databases. SQL enables operations such as data retrieval, insertion, updating and deletion. Docuflair uses SQL for database operations with SQL Server and SQLite.
Microsoft's relational database management system (RDBMS) for enterprise data storage, processing and analysis. SQL Server provides features such as transactions, stored procedures, indexing and high availability. Docuflair uses SQL Server as its database backend for storing metadata, user configurations, workflow definitions and audit trails.
A lightweight, file-based database system that operates without a separate database server process. SQLite stores the entire database in a single file, making it simple to deploy and manage. Docuflair uses SQLite for smaller installations as an alternative to Microsoft SQL Server, ideal for single-user or small team environments.
A cryptographic protocol that provides end-to-end encryption for data transmitted over networks. TLS is the successor to SSL and secures communications for web browsing (HTTPS), email, file transfer and other protocols. Docuflair uses TLS encryption to protect all client-server communication, ensuring that documents and credentials are transmitted securely.
A standard software protocol and application programming interface that establishes communication between scanner hardware and imaging applications. TWAIN enables applications to acquire images directly from scanners and digital cameras. Docuflair supports the TWAIN interface on Windows for connecting to a wide range of desktop scanners and multifunction devices.
A widely used interface standard for connecting peripheral devices such as scanners, printers, storage devices and input devices to computers. USB provides both data transfer and power delivery over a single cable. Docuflair supports USB-connected scanners for workstation-based document capture, with compatibility across USB 2.0 and USB 3.0 standards.
An encrypted network connection established over public networks such as the internet. VPN creates a secure tunnel between the user's device and the corporate network, protecting data from interception. VPN enables secure remote access to the corporate network and thus to the Docuflair server from external locations.
Technology for creating virtual instances of hardware, operating systems or storage resources on a single physical machine. Instead of running a dedicated server for each application, multiple virtual machines (VMs) run on one powerful host. Docuflair supports all major virtualisation platforms including Microsoft Hyper-V, VMware vSphere/ESXi and Citrix XenServer. Benefits include more efficient hardware utilisation, easier backup and recovery (snapshots), rapid provisioning of new environments and reduced operational costs. Note: Virtual environments should reserve dedicated CPU and RAM resources for the Docuflair VM to ensure consistent performance – especially under high document throughput.
A telecommunications network that extends over a large geographical area, connecting multiple LANs across cities, countries or continents. WANs use technologies such as MPLS, leased lines or internet VPN connections. Docuflair's Master/Member Server architecture is designed for WAN deployments, enabling distributed document management across multiple office locations.
Software or service accessible through a web browser without local installation. Web-based document management solutions enable location-independent access to documents and workflows via any browser with an internet connection.
An extension of the HTTP protocol that allows clients to perform remote web content authoring operations, including creating, moving and deleting files on a web server. WebDAV is supported by most operating systems as a network drive protocol. Docuflair supports WebDAV for file access, enabling users to browse and manage documents as if they were on a local network drive.
Microsoft's standard interface for communication between Windows operating systems and imaging hardware such as scanners and cameras. WIA is built into Windows and provides a simpler alternative to TWAIN for basic scanning operations. Docuflair supports WIA for connecting to scanners on Windows workstations where TWAIN drivers are not available.
The central configuration database of the Windows operating system, storing settings for the system, hardware, applications and users. The Registry is organised hierarchically into keys and values. Docuflair stores certain configuration settings in the Registry, which can be managed via the Console Management tool (DFCMD).
A fixed-layout document format developed by Microsoft as an alternative to PDF. XPS files use XML-based markup to describe page layout, fonts and graphics in a device-independent manner. Docuflair can process and convert XPS documents, integrating them into document management workflows alongside PDF and other standard formats.
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Key terms for DMS, ECM, archiving and workflow
Terms for scanners, MFPs and image processing
Back to the glossary overview
Security model that fundamentally trusts no user, device or network – not even within the corporate network. Every access is individually authenticated and authorised. Relevant principles for protecting documents and print infrastructures.
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