Gottfried Stehnke Bauunternehmung
Automated workflows from construction site to archive
Construction Industry
About Stehnke Bauunternehmung
Industry: Construction
Location: Lower Saxony, Germany
Employees: 450
Founded: Over 150 years ago
Specialisation: Pipeline, civil engineering and infrastructure construction
Partner: COMKOPIE X
Implementation: 2025
The Challenge
450 employees, dozens of construction sites and different documents every day: invoices, plans, delivery notes, quotes – at the 150-year-old construction company Stehnke, everything ended up on one pile. IT was looking for a solution that adapts daily to new project requirements.
Diverse Document Types
Invoices, plans, delivery notes, quotes – everything ended up on one pile.
Flexible Workflows
Every construction project had different requirements for document filing.
System Integration
IT didn’t want to maintain a second user management alongside Active Directory.
Automation
Documents had to be manually sorted and placed in the correct project folders.
Implemented Docuflair Solutions
Docuflair Scan
Intelligent scanning system with automatic document sorting and flexible workflows
- Automatic document recognition
- Intelligent scan workflows
- Integrated address book
Archive System
Automatic archiving system with structured folder hierarchies
- Nested folder structures
- Individual scan paths
- Centralised document management
Active Directory Integration
Seamless integration with existing Active Directory infrastructure
- AD synchronisation
- PIN code authentication
- Centralised user management
The Docuflair Solution
Implementation in early 2025 with partner COMKOPIE X for automated document processing from daily construction site operations to centralised archiving.
Active Directory Management
Centralised AD management eliminates manual user adjustments – new employees are ready instantly.
PIN Code Authentication
Secure, device-based user login via PIN code for fast and secure authentication.
Structured Scan Paths
Individual scan paths and nested folder structures for optimal document organisation.
Rapid Problem Resolution
Quick resolution of initial implementation challenges through competent support.
Measurable Results
Employees Benefit
Entire workforce
Years of Tradition
Successful digitalisation
Early Implementation
Latest technology
AD Integration
Seamless system connection
Whether by email or via MS Teams - support was always fast, personal and solution-oriented.
Implementation Timeline
Project Planning & Partner Selection
Collaboration with COMKOPIE X to define requirements for construction operation workflows.
Implementation & AD Integration
Installation and configuration with focus on Active Directory integration and scan workflows.
Rollout & Optimisation
Training of 450 employees and fine-tuning of document workflows.
Production Operation
Successful operation with high user acceptance throughout the company.
Construction Industry Benefits
Construction Site Ready
Robust solution for daily construction site operations
Project Organisation
Structured filing by project
Flexible Workflows
Daily adjustable document processes
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