Austrian Parliament
Secure, efficient document processes at the heart of democracy
Public Administration
About the Parliament
Industry: Public Administration
Location: Vienna, Austria
Devices: 125 Xerox MFPs
In use since: 2025
Modules: Scan · Print · Normalize
Recommended by: Xerox
The Challenge
The Parliament processes numerous documents every day. It needed a flexible, intuitive Follow-Me scan that meets rising IT-security requirements — and, in committees of inquiry, structures large volumes of inconsistent data.
IT security
Rising requirements for the security of document processes.
Overloaded mailboxes
Large scan volumes burdened email inboxes.
Format variety
Committees receive data in the most varied formats.
Consistency
Every document had to become a readable, searchable A4 PDF.
Implemented Docuflair Solutions
Docuflair Scan
Follow-Me scanning at the device — to the home drive or specific filing structures.
- Follow-Me scanning
- No email detour
- 125 Xerox MFPs
Docuflair Normalize
Automatic normalization of all input formats into searchable A4 PDFs.
- ZIP/email recursive
- Excel/HTML/HEIC
- OCR full text
Docuflair Print
USB printing via Raspberry Pi on selected devices — without network access.
- Raspberry Pi solution
- Print without a PC
- Unified operation
The Docuflair Solution
Recommended by Xerox and integrated into the existing fleet of 125 multifunction devices: users choose at the display how and where to scan. After a one-time setup the normalization workflow runs fully automatically in the background.
Flexible Follow-Me scan
Individual scan settings with no training — a quick manual was enough.
Straight to the drive
Scans go directly to the personal drive with no email detour.
Automatic normalization
ZIP files, nested emails and special formats become A4 PDFs.
Support when needed
Smooth rollout; minor topics quickly resolved with Xerox.
Measurable Results
Xerox MFPs
Seamlessly integrated
In production
Follow-Me scan live
Unified format
From any source
Email detours
Straight to the drive
Our goal was to produce a readable A4 PDF even from a complex ZIP file — and that is exactly what we achieved with Docuflair.
Public Administration
Security first
Secure scan paths instead of email attachments
Accessible operation
Intuitive display, no training required
Compliant & structured
Standardized delivery for members of parliament
Modernize document processes in your authority?
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