Vienna-Based Property Management Company
Efficient property management — now in accounts payable too
Real Estate
About the Company
Industry: Property Management
Location: Vienna, Austria
Size: Mid-sized
Managed properties: Several hundred
Devices: MFP fleet
The Challenge
With several hundred managed properties, processing incoming invoices manually was time-consuming: documents were scanned by hand, labelled and moved into folders.
Manual filing
Documents were scanned by hand, labelled and sorted into folders.
Time effort
Manual invoice processing tied up valuable working time every day.
Inconsistent routing
Property and company invoices had to be kept clearly separate.
Findability
Fast, reliable access to filed documents was missing.
Implemented Docuflair Solutions
Docuflair Scan
Documents are scanned at the multifunction device (MFP) and automatically tagged with a barcode.
- Barcode recognition
- OCR capture
- MFP integration
Docuflair Flow
The barcode automatically triggers the matching filing workflow.
- Rule-based routing
- Automatic folder filing
- No intermediate steps
The Docuflair Solution
Multiple multifunction devices (MFPs), together with Docuflair, handle the entire workflow: scan, barcode, process and file in the right folder — with no manual intermediate steps.
Barcode automation
Every invoice is tagged with a barcode automatically during scanning.
Precise filing
Documents land in the right folder with no manual moving.
Clear separation
Property invoices and direct invoices are cleanly distinguished.
Time saved
Staff only need to scan — Docuflair does the rest.
Measurable Results
Managed properties
Vienna property portfolio
Device fleet
In the automated workflow
Team relieved
More time for expert tasks
Automatic filing
No manual intermediate steps
The people in charge only need to scan — Docuflair reliably handles the rest in the background.
Property Management
Document flood handled
Automated processing of incoming invoices
Structured filing
Property-based order without manual work
Future-proof
Scalable, digital processes
Automate your property processes?
See in 15 minutes how Docuflair relieves your accounts payable.