IMC University of Applied Sciences Krems
Campus-wide printing freedom with state-of-the-art document management
Education
About IMC University of Applied Sciences Krems
Industry: Higher Education
Location: Krems, Austria
Staff: 300+ employees
Students: 3,700
Focus: Business, Health, Natural Sciences & Technology
Implementation: 2023
The Challenge
3,700 students, 300 staff and a printing system from another era: Equitrac was getting more expensive and couldn’t keep up with BYOD campus life. Students wanted to print from their laptops and smartphones – but the old system let them down.
Outdated System
Annual Equitrac costs kept rising while functionality stagnated.
BYOD Support
Students couldn’t print from their laptops and smartphones.
User Expectations
A print job started in Building A – but the nearest free printer was in Building C.
Billing System
Without online payment, students had to buy credit at the counter.
Implemented Docuflair Solutions
Docuflair Print
Modern Follow-Me printing system with campus-wide printing freedom from any device
- Pull-Printing functionality
- Cross-device printing
- Intuitive user interface
Access Control
Integration with existing MIFARE card system for secure user authentication
- MIFARE card integration
- Active Directory connection
- Self-registration option
Scan Functions
Extended scan functions for staff and administration
- Scan-to-Home-Directory
- Scan-to-Email
- Microsoft OneDrive integration
The Docuflair Solution
In 2023, Equitrac was replaced by Docuflair and 20 Xerox multifunction devices were equipped with the new solution.
Card System Integration
Seamless integration of the MIFARE card system with Docuflair for secure authentication.
Integrated Web Shop
Web shop for credit top-up via PayPal and Stripe in 5-euro increments.
Microsoft Cloud Integration
Full integration with Microsoft cloud services for seamless workflows.
Flexible Registration
Choice of card-based login or self-registration with username and password.
Measurable Results
Xerox Devices
Campus-wide coverage
Students
Benefit from the solution
BYOD Support
Print from any device
Go-Live
On time and seamless
No hotline, no waiting queue - instead direct contacts who respond immediately, even via Microsoft Teams. This is how support should work today.
Implementation Timeline
Project Start & Requirements Analysis
Evaluation of the existing Equitrac solution and definition of requirements.
System Integration & Testing
Integration of the MIFARE card system with Docuflair and comprehensive testing.
Rollout & Training
Equipping all 20 Xerox devices with Docuflair and user training.
Live Operation & Optimisation
Successful go-live with continuous optimisation based on user feedback.
Educational Institution Benefits
Student-Friendly
BYOD support for modern learning environments
Integrated Billing
Web shop for easy credit top-up
Card System
Seamless MIFARE integration
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