Automate document processing. No manual work required.
Docuflair Flow
Let your documents work for you: Incoming documents are automatically classified, extracted and forwarded – from receipt through processing to archiving, without manual intervention.
What is Docuflair Flow?
Docuflair Flow is an on-premises intelligent document processing solution that automatically classifies, extracts data from and routes documents through configurable workflows. Its 5-phase processing pipeline -- from intake and image enhancement to OCR recognition, data extraction and output -- eliminates manual steps between document receipt and archiving. Built for enterprises, law firms and public authorities handling high document volumes, Docuflair Flow runs entirely on your own infrastructure and is fully GDPR-compliant.
The Docuflair Flow Advantage
Increase the efficiency of your document processing
Time Savings
Automated processing reduces manual work and accelerates business processes.
Flexibility
Support for various input sources - scanner, email, hot folder or API.
Highest Quality
Automatic image enhancements such as contrast, brightness and error corrections.
Full Control
Permission-controlled review and approval for maximum security.
The 5 Phases of Processing
Structured document processing from start to finish
1. Document Capture
Automatic recognition of the document source - scanner, email inbox, storage location, web upload or API. Intelligent monitoring and seamless document feeding.
2. Pre-processing
Automatic image optimisation for quality improvement. Removal of spots, lines and marks. Alignment, blank page detection and colour conversion.
3. Analysis & Recognition
State-of-the-art OCR technologies and similarity algorithms for intelligent text recognition, QR code, barcode and form recognition. Extraction and classification.
4. Document Output
Flexible output - local, cloud storage, email or further processing. Dynamic metadata processing for automated naming and categorisation.
5. Document Approval
Enhanced process control through final approval for quality-critical workflows. Review and supplementation with additional information before archiving.
Technical Features
Comprehensive support for all common document sources and formats
Input Sources
- Document scanners and multifunction printers
- TWAIN and WIA scanners
- Hot folder monitoring
- Email inboxes (IMAP/POP3)
- Web upload and API interfaces
Recognition Technologies
- State-of-the-art OCR text recognition
- QR code and barcode analysis
- Form recognition and processing
- Similarity algorithms for classification
- Automatic document separation
Output and Workflow
- Local and network storage locations
- Cloud storage integration
- Email delivery with attachments
- Multiple outputs in different formats
- Permission-controlled approval processes
Supported File Formats
Process virtually any common file format
Documents
Images
Other
More Reasons to Choose Docuflair Flow
Flexible Configuration
Workflows can be easily set up with extensive customisation options.
Data Accuracy
Intelligent OCR and analysis of barcodes, QR codes and forms.
Expert Mode
Programmable scripts for maximum flexibility and scalability.
Error Reduction
Avoid manual errors such as typos and information loss.
Compliance-Conformant
Complete audit trails of all activities for compliance verification.
Redundant Outputs
Store documents simultaneously at different destinations in different formats.
Measurable Results
Average improvements our customers achieve after implementing Docuflair Flow
in document classification through AI-powered recognition
than manual document capture and assignment
through intelligent OCR technology and learning algorithms
fully automated without manual intervention
Frequently Asked Questions
Answers to the most important questions about Docuflair Flow
How does automatic document recognition work?
Docuflair Flow intelligently monitors various input sources and automatically recognises where a document originates. The software can simultaneously monitor scanners, email inboxes, hot folders and API interfaces. As soon as a new document is detected, the configured workflow starts automatically without manual intervention.
What types of document enhancements are available?
The software offers comprehensive image optimisations: automatic removal of spots, lines and staple and punch marks, page rotation and correct alignment, blank page detection, adjustment of brightness, contrast, gamma and saturation, and colour conversion for optimal OCR results.
How accurate is OCR text recognition and data extraction?
Docuflair Flow uses state-of-the-art OCR technologies and similarity algorithms for maximum accuracy. The software can extract specific data such as invoice numbers, automatically classify documents and make them searchable. QR codes and barcodes are reliably recognised and used for workflow control.
Can documents be output to multiple formats and destinations?
Yes, Docuflair Flow supports fault-tolerant, redundant and individual outputs. You can store documents simultaneously at different destinations in different formats - including PDF/A for long-term archiving. The system securely stores multiple copies at different locations, optionally with embedded or file-based metadata.
How does the approval system work for quality-critical processes?
The permission-controlled approval system provides a final manual check before final processing. You can review, edit and supplement documents with additional information. This is ideal for quality-critical workflows where human control is required before archiving or distribution.
How is workflow configuration done in Docuflair Manager?
The web-based Docuflair Manager offers an intuitive interface for creating flexible workflows. These can be easily set up in structured sections and offer extensive customisation options. An expert mode provides programmable scripts for maximum flexibility and scalability with growing requirements.
What security measures are implemented?
Docuflair Flow implements comprehensive security measures: permission-controlled access control, encrypted data transmission, complete audit trails of all activities, compliance-conformant processing and secure storage. All approval processes are traceably documented and can be used for compliance verification.
Complementary Products
Discover additional solutions that pair perfectly with Docuflair Flow
Docuflair Scan
Digitize documents in high quality – the first step in automated workflows.
Learn moreDocuflair Archive
Automatically archive processed documents in revision-proof PDF/A format.
Learn moreDocuflair Connect
Pass workflow results directly to SharePoint, DocuWare or other DMS systems.
Learn moreDocuflair Normalize
Convert incoming documents to a uniform format before workflow processing.
Learn moreAutomate your document processing
See in 15 minutes how Docuflair processes documents automatically from receipt to archiving.