Print Management on Xerox: Pull Print, Follow-Me & Cost Accounting
Docuflair Print for Xerox MFPs
Docuflair Print runs natively as a EIP embedded app directly on the touchscreen of Xerox multifunction devices. Pull-print, follow-me printing, BYOD, cost accounting per cost centre and GDPR-compliant printing on one platform — on-premises or dedicated private cloud, never public cloud.
Native Integration: Docuflair App Directly on the Xerox Touchscreen
Docuflair runs as an embedded app on the Extensible Interface Platform (EIP) platform. No additional print server required — authentication, job overview and cost accounting appear directly on the MFP control panel.
Login at the Xerox MFP
Card reader (MIFARE, LEGIC, HID iCLASS, DESFire), PIN code or AD/Entra ID login directly at the touchscreen. No detour through a web portal or extra app.
Job list on the display
Users see pending jobs, can delete duplicates, switch colour to B&W or enable duplex — all before paper moves from the tray.
OneDrive & cloud printing at the device
Documents from OneDrive, SharePoint, NextCloud and network shares open and print directly on the Xerox display — no PC intermediary, no driver.
Cost accounting on the touchscreen
Budget balance, remaining pages and cost-centre allocation visible directly. Billing to cost centre / department / user automated.
Docuflair Print vs. Xerox Workplace Suite
When does Docuflair make sense instead of the Xerox-native print-management solution?
Xerox Workplace Suite is Xerox's own print-management solution (OEM-based on Y Soft SafeQ). The Docuflair EIP app provides a comparable feature set plus integration with Scan, Archive and Redact — no second point solution.
Decision criteria
- Homogeneous fleet (Xerox only): Xerox Workplace Suite may suffice if you have no other document-related needs (scan, archive, compliance) and don't plan to add devices from other vendors.
- Mixed fleet or expansion planned: Docuflair is vendor-neutral — integrate Xerox today and add Sharp, Xerox or HP tomorrow without a second system.
- Compliance requirements (GDPR, BSI): Docuflair is on-premises / private cloud (never public cloud) and has BSI references in government projects. Vendor-native solutions increasingly push towards cloud.
- Integration with Scan/Archive/Redact: If you also use Docuflair Scan, Archive or Redact, vendor print modules are duplicate point solutions — one contract, one training, one audit trail is more efficient with Docuflair.
Print-Management Capabilities on Xerox
Which features are concretely available on Xerox MFPs with Docuflair?
Pull-print & secure release
Jobs land in a central spool and are only released after authentication at the Xerox device. No unattended printouts.
Follow-me printing
Retrieve the same job at any Xerox device on the network. Card-reader login via MIFARE, LEGIC or HID — directly through EIP.
BYOD printing
Employees and guests print from smartphones, tablets or personal laptops to Xerox devices — via email-print, web upload or mobile app. No driver required.
Cost accounting
Every page printed on a Xerox device is captured with user, department and cost centre. SAP, DATEV and ERP export included.
GDPR compliance
TLS-encrypted transmission, encrypted spool, role-based permissions. On-premises or private cloud — never public cloud. Audit trail per GDPR Art. 32.
Sustainability policies
Enforce duplex as default on all Xerox devices, gate colour via policy, auto-delete unclaimed jobs. Typically 20-30% paper reduction.
Frequently Asked Questions
Answers about Docuflair Print on Xerox MFPs.
How does Docuflair Print integrate Xerox MFPs?
Xerox is natively supported via the Extensible Interface Platform (EIP) platform. The Docuflair app runs directly on the MFP touchscreen and provides full control over pull-print, follow-me, cost accounting and GDPR-compliant printing.
Do I need a separate print-management solution in addition to Xerox Workplace Suite?
Xerox Workplace Suite is Xerox's own print-management solution (OEM-based on Y Soft SafeQ). The Docuflair EIP app provides a comparable feature set plus integration with Scan, Archive and Redact — no second point solution.
Does Docuflair Print also work in mixed fleets with other vendors?
Yes. Docuflair is vendor-neutral and supports Sharp, Xerox, Kyocera, Canon, Ricoh, Konica Minolta natively (embedded app) plus HP, Lexmark, Toshiba, Brother and OKI via universal IP queue. You get a unified authentication, quota and reporting system across all devices — regardless of vendor.
Where is print data stored?
Exclusively on-premises or in a dedicated private cloud environment — never in a shared public cloud. Print jobs are transferred TLS-encrypted to the Docuflair spool server and stored encrypted there. No print data leaves your network or your private cloud instance.
Which Xerox models are specifically supported?
Docuflair lists all certified Xerox models in the compatible-devices overview. Currently 53 Xerox models are certified, covering current and older generations of the EIP platform.
Demo with Your Xerox Scenario
60-minute live demo on your Xerox fleet: pull-print, follow-me setup, cost-accounting reports and integration with Scan/Archive/Redact. No standard slides.