Print from any device. No drivers needed.
Docuflair Print
Print from any device, collect your jobs at any MFP and access cloud files directly at the printer. Without drivers, without IT setup – with over 100 supported file formats.
What is Docuflair Print?
Docuflair Print is an on-premises print management solution that enables Follow-Me-Printing, driverless mobile printing and direct access to cloud files at any connected MFP. Users can print from any device -- including smartphones, tablets and guest laptops -- without installing drivers, supporting over 100 file formats. Designed for modern offices, law firms and document-intensive organisations, Docuflair Print keeps all data on your own infrastructure and is fully GDPR-compliant.
What Docuflair Print delivers: The 6 core capabilities
Pull-print, follow-me, BYOD, cost accounting, GDPR-compliant printing and mobile print on a single platform.
Pull-Print & Secure Release
Print jobs land in a central spool and are only released after authentication at the MFP. No more unattended documents in output trays.
Follow-Me Printing
Retrieve the same print job at any device in the network — via card reader, PIN or login. Native Sharp OSA, Xerox EIP, Kyocera HyPAS, Canon MEAP.
BYOD Printing (Bring Your Own Device)
Employees and guests print from smartphone, tablet or personal laptop — via email-print, web upload or mobile app. No driver rollout needed.
Cost Accounting & Cost Centres
Every page is tracked by user, department and cost centre. Reports in CSV/Excel, export to SAP, DATEV and accounting systems.
GDPR-Compliant Printing
Encrypted spool transmission, complete audit trail, role-based permissions. On-premises or dedicated private cloud — never public cloud.
Vendor-Neutral Integration
Native support for Sharp, Xerox, Kyocera, Canon, Ricoh, Konica Minolta and more — plus universal queue for HP, Lexmark, Toshiba, Brother. No vendor lock-in.
Print your documents...
Multiple sources for every use case
From mobile devices
Smartphones, tablets and laptops
From storage locations
Network, cloud, Office 365
Via email
With secure PIN codes
From storage media
USB drive, SD card, external HDD
With Follow-Me-Printing
At any printer in the network
Supported Storage Locations
Print directly from network drives, cloud services and more
Printing Without Limits
Everything you need for professional print management
Follow-Me-Printing
- Collect print jobs from any printer in the network
- Secure authentication at the device
- More security and flexibility
Mobile Printing
- Print via email, smartphone and tablet
- No printer driver required
- Secure PIN code delivery
Cloud Integration
- Direct access to network and cloud storage
- Shortcuts to frequently used directories
- Office 365, SharePoint, OneDrive and more
Cost Accounting & Print Audit: Allocate Print Costs to Cost Centres
Transparency on who prints what, where and when — to the cent.
User and device granular
Every page is logged: user, department, cost centre, colour/B&W, duplex, paper size, printer and timestamp.
Budgets and quotas
Set print budgets per user, group or department. On reaching the limit, the system automatically stops or requests approval.
Reports for finance
Automated monthly reports as CSV, Excel or PDF. Export to SAP, DATEV and other accounting/ERP systems for cause-based chargebacks.
Print audit dashboard
Top print users, most expensive cost centres, duplex rate, colour share, sustainability metrics — available any time, no external BI tools needed.
Guest accounts & pay-per-print
For universities, copy shops, libraries: guests top up balances, the printer debits per page. Ideal for Docuflair Education.
Sustainability policies
Enforce duplex defaults, gate colour per policy, discard unreleased jobs after 24 h — typically 30% lower print volume.
GDPR-Compliant Printing: Security, Audit Trail, On-Premises
Why cloud-based print solutions hit the limits of German/EU data protection law — and how Docuflair Print solves it.
The problem with cloud print services
Many print-management vendors have pivoted to cloud-first in recent years: print jobs travel through servers in the US, Singapore or Ireland. That's often fine for regular office printing — but not for citizen data in public agencies, client files in law firms, patient records in clinics or candidate documents in HR. These fall under Art. 44 ff. GDPR (third-country transfer) and require legal safeguards that are often missing.
How Docuflair Print solves it
- On-premises or private cloud — never public cloud: Spool server, print queue, authentication and audit trail run either fully inside your own data centre or in a dedicated private cloud environment operated exclusively for you. Shared public cloud infrastructure is architecturally excluded.
- Encrypted transmission: Print jobs are transferred TLS-encrypted from endpoint to spool server. They stay encrypted in the spool and are decrypted only on release.
- Complete audit trail: Every print, release, abort and purge action is logged with user, timestamp, document hash and target device. GDPR Art. 32 (integrity) is technically implemented.
- Role-based permissions: Which users may print which document classes, which printers are released for which departments — all policy-driven.
- Right to erasure (Art. 17): Unreleased print jobs are automatically purged after a configurable period (e.g. 24 h) — with audit entry.
- Card reader integration: Release at the MFP via employee badge, campus card or service ID. No shared passwords at printers, no photographable PINs.
Docuflair Print vs. Classic Print Management Solutions
What sets an integrated IDP suite apart from pure-play print management tools?
| Criterion | Docuflair Print | PaperCut, MyQ, SafeQ, uniFlow, Drivve, Ringdale, Q-Pilot |
|---|---|---|
| Integrated suite | ✅ Print + Scan + Archive + Redact + Workflow on one platform | ❌ Print-only — scanning, archiving, redaction need separate tools |
| Deployment | ✅ 100% on-premises or dedicated private cloud — no public cloud | ⚠️ Increasingly cloud-first strategy (PaperCut Hive, MyQ Roger, uniFlow Online) |
| GDPR / Data sovereignty | ✅ Natively GDPR-compliant, servers in your own network, documented audit trail | ⚠️ In cloud mode: third-country transfer with legal review burden |
| Vendor lock-in | ✅ Vendor-neutral (Sharp, Xerox, Kyocera, Canon, Ricoh, Konica Minolta, HP, Lexmark …) | ⚠️ uniFlow primarily Canon; others optimised for selected fleets |
| Company HQ & support | ✅ DACH (Austria/Germany), German-language support | ⚠️ Australia (PaperCut), Czech Republic (MyQ/SafeQ), UK (Ringdale), US (Q-Pilot) |
| Print + Scan on one licence | ✅ Yes, same system — one contract, one training, one operational model | ❌ No — second solution required for scan/capture (e.g. Kofax, ABBYY) |
| Compliance features | ✅ Cost accounting + audit trail + role-based access + BSI references | ✅ Print audit features available, but without link to records management/archive |
The argument for Docuflair Print isn't "cheaper than PaperCut" — it's: organisations that already have scan, archiving or compliance needs get Print as an integrated module instead of a second point solution. For pure-print scenarios without other Docuflair modules, a pure-play solution may fit; for mixed requirements, the suite comes out measurably cheaper.
Real-World Use Cases by Industry
How different industries use Docuflair Print in everyday operations
Education, Colleges & Universities
Challenge: Lecturers, professors, students, pupils and research institutes all need different roles, quotas and authentication paths. At the same time, Prof. Smith often prints the same document three times — direct printing at the seminar-room PC releases the job immediately, then on the walk to the printer one more thing comes to mind.
Solution: Role-based Follow-Me-Printing with Active Directory and Entra ID synchronisation (also multiple syncs in parallel, e.g. Teaching + Administration + Institute). Authentication via campus card, eduroam login or staff badge. Anonymisable print reports for works councils. OneDrive printing directly at the MFP. Direct printing in seminar rooms remains available — for all mobile scenarios, Follow-Me takes over and measurably reduces duplicate prints.
Campus-wide printing freedom · More on print management at universities →Enterprises & Corporations
Challenge: Printing costs need to be controlled and allocated to cost centres.
Solution: Detailed cost overview before each print, budget management per department and automatic reports for accounting.
Complete cost transparencyGovernment & Public Sector
Challenge: Sensitive citizen data must not lie unattended in the printer.
Solution: Secure printing with authentication at the device. Documents are only printed after PIN entry or card verification.
GDPR-compliant printingLaw Firms & Legal Departments
Challenge: The firm needs to print confidential client files discreetly.
Solution: Print jobs are only released after personal authentication. No unauthorised eyes on sensitive documents.
Maximum confidentialityHow Follow-Me-Printing Works
Secure printing in 4 simple steps
Send Print Job
Send your document via email, app, cloud storage or USB drive to the print system.
Receive PIN
For email printing, you automatically receive a secure PIN code for authentication.
Authenticate at Printer
Authenticate at any printer in the network — via PIN, card or login.
Collect Document
Select your print job and print — securely and only when you're at the device.
Measurable Results
What our customers achieve with Docuflair Print
Through cost preview, duplex defaults and more conscious use of print resources
Uncollected print jobs are automatically deleted after 24h instead of being printed
Documents are only released after authentication at the device - no unattended printouts
Print directly without printer drivers - from Office to PDF to images and CAD files
Over 100 Supported File Formats
Print directly without additional software
Office Documents
Images
Other
More Highlights from Docuflair Print
Documents at the Printer
Important documents and forms accessible directly at the multifunction device.
Individual Settings
Colour, finishing, paper format and other options adjustable.
Print Preview & Costs
Transparency on printing costs and preview before final printing.
Document Sharing
Collaborative features for joint document editing.
Secure Printing
Authentication at the device prevents unauthorised access to print jobs.
Easy Operation
Intuitive user interface for efficient work at the multifunction device.
The printer operation is really very simple - that made the transition much easier. You can always reach someone - the support is really excellent.
Further Reading
Deepen your knowledge on print management
Frequently Asked Questions
Answers to the most important questions about Docuflair Print
How does mobile printing work with Docuflair Print?
Simply send documents via email to a predefined printer address. You automatically receive a PIN code back and can retrieve the print job at any connected printer using this code - secure and flexible.
Which storage locations are supported for direct printing?
Which file formats can be printed directly?
Docuflair Print supports over 100 file formats: all common Office formats (DOCX, XLSX, PPTX), PDF, image formats (JPG, PNG, TIFF), text files and many more. No additional printer driver required.
How does Follow-Me-Printing work?
With Follow-Me-Printing, you collect print jobs from any printer in the network. After sending, Docuflair stores the job centrally and prints only after you authenticate at the desired device - for more security and flexibility.
Can external storage media be used directly at the printer?
Yes, you can connect USB drives, SD cards and external hard drives directly to the multifunction device and print documents without additional software. Over 100 file formats are automatically recognised and can be printed.
How are printing costs controlled and displayed?
Docuflair Print displays a cost preview at the device before each print job. You can define individual printing policies, manage budgets and create detailed reports on printing costs and behaviour. This gives you complete cost control.
How secure is Follow-Me-Printing?
Follow-Me-Printing offers maximum security: the system stores print jobs encrypted and only releases them after personal authentication at the device. This keeps confidential documents protected and prevents them from lying unattended in the output tray.
Can I manage printing permissions for different users?
Yes, you can set detailed permissions per user or group: allow or block colour printing, define maximum page counts, assign budgets and set certain features like duplex printing as default.
Which printers and multifunction devices are supported?
Docuflair Print supports all major manufacturers: Xerox, Canon, Sharp, Kyocera, Ricoh, Konica Minolta, HP and more. You can integrate both current and older models - we're happy to advise on the compatibility of your devices.
How quickly can Docuflair Print be implemented?
Basic installation takes just a few hours. Depending on the complexity of your environment and number of devices, the system is fully operational within 1-3 days. Training for administrators and end users is included in the package.
What's the difference between pull-print and follow-me printing?
Pull-print (also called "secure print") means: the print job lands in a central spool and is only released after authentication at the printer — regardless of which one. Follow-me printing is the evolution: the job follows the user, who logs in at any device on the network and prints there. In practice, Docuflair combines both concepts — the distinction is largely marketing. Technically, follow-me is a pull-print implementation with network-wide spool querying.
How is Docuflair Print different from PaperCut, MyQ or uniFlow?
The three classic print-management vendors are pure-play: they only do print. Docuflair Print is part of an integrated Docuflair suite with scanning, archiving, redaction and workflow on the same platform. Organisations with document needs beyond print save on a second point solution. Other differences: Docuflair is 100% on-premises or private cloud (PaperCut/MyQ/uniFlow push public cloud), vendor-neutral (uniFlow is Canon-optimised) and DACH-based with German-language support. For pure-print scenarios without other requirements, a pure-play solution can be sufficient.
Does Docuflair Print support BYOD (Bring Your Own Device)?
Yes. Employees, guests and external partners print from their personal smartphones, tablets or laptops — without driver installation and without access to the internal AD. Three paths: email-print (PIN response), web upload via an internal portal, and mobile app (iOS/Android). All paths go through the same pull-print logic — only authenticated users retrieve jobs.
Can I allocate print costs to cost centres and export to SAP or DATEV?
Yes. Every printed page is captured by user, department and cost centre. Docuflair generates automated monthly reports as CSV, Excel or PDF and exports them to SAP-CO, DATEV and other accounting/ERP systems. Budgets per cost centre are configurable — the system warns or blocks automatically on overrun. Ideal for cause-based chargebacks in corporations, law firms and universities.
Is Docuflair Print GDPR-compliant — even for HR, patient or client files?
Yes, because Docuflair Print runs exclusively on-premises or in a dedicated private cloud environment — never in a shared public cloud. Print jobs are transferred TLS-encrypted to the spool server and stored encrypted. Every action (send, release, abort, purge) is logged with user, timestamp and document hash in the audit trail (GDPR Art. 32). Unreleased jobs are automatically purged after a configurable period (Art. 17). Card reader integration at the MFP prevents sensitive documents from sitting unattended.
Does Docuflair Print work on non-Docuflair-certified printers (HP, Lexmark, Brother …)?
Yes. Docuflair supports two integration types: Native (Embedded App) for Sharp (OSA), Xerox (EIP), Kyocera (HyPAS), Canon (MEAP), Ricoh (SOP), Konica Minolta (OpenAPI) — the Docuflair UI runs directly on the MFP touchscreen. Universal (IP queue) for HP, Lexmark, Toshiba, Brother, OKI — here Docuflair acts as print server, pull-print and cost accounting work fully, authentication is via card reader or web release station. Mixed fleets can be managed from a single system.
Complementary Products
Discover additional solutions that pair perfectly with Docuflair Print
Docuflair Access Control
Release print jobs only after authentication at the MFP – for maximum security.
Learn moreDocuflair Mobile
Send print jobs conveniently from your smartphone or tablet to any printer.
Learn moreDocuflair Scan
Digitize documents in high quality – the perfect complement to secure printing.
Learn moreSee Docuflair Print in Action
See in 15 minutes how Follow-Me printing simplifies everyday printing across your organisation.