Docuflair Redact Pricing
Fully automatic document redaction for GDPR compliance. Transparent pricing with no hidden costs.
Basic
plus VAT
For businesses with regular redaction requirements.
- Up to 2 users
- 1,000 pages/month (12,000/year)
- €0.399/page
- 12-month minimum term
- Up to 4 CPU cores
- PII detection (9 categories)
- Manual redaction (document-based + repository-based)
- Custom pattern/regex definitions
- Zone redaction (images/logos)
- Rule engine (keyword match → page/zone redaction)
- PDF/A export (1b/2b/3b)
- GDPR deletion request workflow
- Comments & annotations
- Versioning & check-in/out
- Tags, metadata & saved searches
- Dictionary import/export
- Active Directory integration
- Software updates
- Self-installation
- Global view (all users see the same documents)
- Output: PDF, PDF/A + OCR
- Self-hosted only (on-premises)
- Installation & configuration: optional, one-time €1,199
- User login, web viewer, web search, repositories
- REST API
Pro
plus VAT
For teams that need to process large volumes of pages quickly.
- Up to 5 users
- 10,000 pages/month (120,000/year)
- €0.0799/page
- 12-month minimum term
- Up to 8 CPU cores (2x faster)
- Everything in Basic, plus:
- Automatic PII detection (9 categories)
- Manual redaction (document-based + repository-based)
- Custom pattern/regex definitions
- Zone redaction (images/logos)
- Rule engine (keyword match → page/zone redaction)
- Legal Holds
- Repository deletion policies
- Software updates
- Remote installation incl.
- Spaces (areas with role-based access control)
- Output: PDF, PDF/A, Office (DOCX, XLSX, PPTX), Images (TIFF, PNG, JPEG)
- Private cloud hosting available (additional cost)
- Installation & configuration: optional, one-time €1,199
- User login, web viewer, web search, repositories
- Pseudonymization (mappings)
- REST API & Webhooks
Enterprise
plus VAT
For corporations, government agencies and large law firms with integration requirements.
- Up to 10 users
- 100,000 pages/month (1,200,000/year)
- €0.00199/page
- 12-month minimum term
- From 16 CPUs (4x faster)
- Everything in Pro, plus:
- Automatic PII detection (9 categories)
- Manual redaction (document-based + repository-based)
- Custom pattern/regex definitions
- Zone redaction (images/logos)
- Rule engine (keyword match → page/zone redaction)
- REST API & Webhooks
- Multi-tenancy
- Dedicated Account Manager
- Remote installation incl.
- API setup incl.
- Spaces (areas with role-based access control)
- Output: PDF, PDF/A, Office (DOCX, XLSX, PPTX), Images (TIFF, PNG, JPEG)
- Private cloud hosting available (additional cost)
- Installation & configuration: optional, one-time €1,199
- User login, web viewer, web search, repositories
- Pseudonymization (mappings)
- AI Analysis (coming)
Custom
For organisations requiring unlimited capacity, custom configuration and dedicated support.
- Unlimited users
- Unlimited pages
- Individual per-page pricing
- Everything in Enterprise, plus:
- Automatic PII detection (9 categories)
- Manual redaction (document-based + repository-based)
- Custom pattern/regex definitions
- Zone redaction (images/logos)
- Rule engine (keyword match → page/zone redaction)
- Custom configuration
- Dedicated support
- Custom SLA
- Scalable to unlimited CPUs
- Dedicated Account Manager
- Remote installation incl.
- API setup incl.
- Spaces (areas with role-based access control)
- Output: PDF, PDF/A, Office (DOCX, XLSX, PPTX), Images (TIFF, PNG, JPEG)
- Private cloud hosting available (additional cost)
- Installation & configuration included
- User login, web viewer, web search, repositories
- Pseudonymization (mappings)
All Features at a Glance
| Feature | Basic | Pro | Enterprise | Custom |
|---|---|---|---|---|
| Price | €399/month | €799/month | €1,999/month | Contact Sales |
| Billed Annually | €4,788/year | €9,588/year | €23,988/year | Individual |
| Capacity | ||||
| UsersNumber of users who can work with the software simultaneously. | 2 | 5 | 10 | Unlimited |
| Pages/MonthMaximum number of pages you can process per month. | 1,000 | 10,000 | 100,000 | Unlimited |
| Pages/Year | 12,000 | 120,000 | 1,200,000 | Unlimited |
| Per-Page Cost | €0.399 | €0.0799 | €0.00199 | Individual |
| CPU CoresMaximum number of CPU cores on which the software may be operated. Hyperthreading does not count as an additional core. | ≤4 | ≤8 | from 16 | Unlimited |
| Input Sources | ||||
| Hot-Folder MonitoringAutomatic processing of documents placed in monitored folders. Ideal for batch processing. | ||||
| Email InputYou can send documents to the software via email for automatic processing. | ||||
| REST APIProgrammatic interface for integration into your own applications and workflows. Complete API documentation included. | – | |||
| Processing | ||||
| File Format NormalisationAutomatic conversion of various file formats (Word, Excel, images, etc.) into a uniform PDF format. | ||||
| OCR Text RecognitionOptical character recognition makes scanned documents searchable and enables automatic detection of sensitive data. | ||||
| PDF/A OutputOutput in PDF/A format for long-term, audit-proof archiving according to ISO standard. | ||||
| Redaction | ||||
| Automatic RedactionAutomatic detection and redaction of sensitive data such as names, addresses, phone numbers based on configurable dictionaries. | ||||
| Active Directory SyncSynchronisation with Active Directory for automatic updating of employee names in the redaction dictionary. | ||||
| Rule-Based DetectionDetection of sensitive data using regular expressions (regex) for IBAN, tax numbers, credit cards and other patterns. | ||||
| AD Exporter ToolSeparate tool for exporting Active Directory data into the redaction dictionary. Enables automated updates. | ||||
| PII Detection (9 Categories)Automatic detection of personal data across 9 categories: names, addresses, phone numbers, email, IBAN, tax numbers, social security numbers, credit cards, dates of birth. | ||||
| Manual RedactionManual redaction at document level or across entire repositories. Ideal for targeted post-processing. | ||||
| Custom Pattern/Regex DefinitionsDefine custom patterns and regular expressions to automatically detect specific PII types. | ||||
| Zone RedactionRedaction of defined image areas and logos in documents using zone coordinates. | ||||
| Rule EngineAutomated rules: e.g. keyword match triggers full-page or defined zone (x:y) redaction. | ||||
| Integration | ||||
| Webhook NotificationsAutomatic HTTP callbacks on processing events for integration into external systems and workflows. | – | – | ||
| DMS/ERP IntegrationDirect connection to document management and ERP systems such as SAP, Microsoft Dynamics, d.velop and others. | – | – | ||
| Platform | ||||
| User Login & Web ViewerUser authentication and web-based document viewing directly in the browser. | ||||
| Document SearchWeb-based full-text search across all processed documents. | ||||
| RepositoriesOrganised storage structures for documents with individual settings and permissions. | ||||
| PseudonymizationReplacement of personal data with consistent pseudonyms with mapping table for traceability. | – | |||
| Enterprise Features | ||||
| AI-Powered AnalysisIntelligent detection of sensitive data using machine learning that goes beyond rule-based detection. | – | – | coming | coming |
| Manual EditorWeb-based editor for manual review and post-processing of automatically detected redactions. | – | – | coming | coming |
| Approval WorkflowsMulti-stage approval workflows with four-eyes principle for sensitive documents before final output. | – | – | coming | coming |
| Service | ||||
| Software UpdatesRegular updates with new features, security patches and improvements during the contract period. | ||||
| Remote InstallationInstallation and initial configuration by Docuflair technician via remote access. Includes redaction dictionary setup. | +EUR 1,199 | Included | Included | Included |
| Dedicated Account ManagerPersonal contact for all questions, requirements and strategic advice on your Docuflair installation. | – | – | ||
| Custom SLAIndividual service level agreement tailored to your organisation's requirements. | – | – | – | |
| HostingChoice between self-hosting (on-premises) and private cloud hosting. Private cloud is available from Pro as an add-on. | Self-hosted | Self-hosted or private cloud (add-on) | Self-hosted or private cloud (add-on) | Self-hosted or private cloud (add-on) |
| Installation & ConfigurationProfessional installation and configuration by Docuflair technician. Optionally bookable or included depending on plan. | Optional (€1,199) | Optional (€1,199) | Optional (€1,199) | Included |
| AccessType of document access: Global view (all users see all documents) or Spaces (separate areas with role-based access control). | Global view | Spaces (roles) | Spaces (roles) | Spaces (roles) |
| Output formatsSupported output formats after processing. Input: 100+ formats across all editions. | PDF, PDF/A | PDF, PDF/A, Office, Images | PDF, PDF/A, Office, Images | PDF, PDF/A, Office, Images |
Coming soon: Docuflair Redact Online (free) and Docuflair Redact Custom (unlimited pages)
Services & Add-Ons
Self-Installation
- Detailed installation guide
- Download via customer portal
- System requirements checklist
- FAQ and troubleshooting guide
Available for: Basic
Remote Installation
- Installation by Docuflair technician
- Configuration on your system
- Basic software introduction
- Redaction dictionary setup
- Functional testing and handover
Optional for Basic | Included with Pro, Enterprise, Custom
Extended Support
- Advanced dictionary configuration
- Complex rule sets (Regex)
- Active Directory mapping
- Workflow optimisation
- Administrator training
Available for: Basic, Pro, Enterprise, Custom | Bookable in 1-hour blocks
Which Plan is Right for You?
Regular needs, small team (up to 2 users)
Basic
High volumes, fast processing (up to 5 users)
Pro
Corporation, government, system integration (up to 10 users)
Enterprise
Unlimited capacity, custom configuration, dedicated support
Custom
Edition Comparison
All prices in EUR net, plus VAT.
| Feature | Basic | Pro | Enterprise | Custom |
|---|---|---|---|---|
| Price | €399/month | €799/month | €1,999/month | Contact Sales |
| Users | 2 | 5 | 10 | Unlimited |
| Pages/Month | 1,000 | 10,000 | 100,000 | Unlimited |
| Pages/Year | 12,000 | 120,000 | 1,200,000 | Unlimited |
| Per-Page Cost | €0.399 | €0.0799 | €0.00199 | Individual |
| PII Categories | 9 | 9 | 9 | 9 |
| Redaction Styles | 6 | 6 | 6 | 6 |
| Manual Redaction (document + repository-based) | ✓ | ✓ | ✓ | ✓ |
| Custom Pattern/Regex Definitions | ✓ | ✓ | ✓ | ✓ |
| Zone Redaction (Images/Logos) | ✓ | ✓ | ✓ | ✓ |
| Rule Engine (Keyword → Page/Zone) | ✓ | ✓ | ✓ | ✓ |
| PDF/A Export | ✓ | ✓ | ✓ | ✓ |
| GDPR Workflow | ✓ | ✓ | ✓ | ✓ |
| Audit Trail | ✓ | ✓ | ✓ | ✓ |
| Multi-Tenancy | — | ✓ | ✓ | ✓ |
| User Login & Web Viewer | ✓ | ✓ | ✓ | ✓ |
| Document Search | ✓ | ✓ | ✓ | ✓ |
| Repositories | ✓ | ✓ | ✓ | ✓ |
| Pseudonymization | — | ✓ | ✓ | ✓ |
| REST API | — | ✓ | ✓ | ✓ |
| Custom SLA | — | — | — | ✓ |
| Money-Back Guarantee | 7 days | 7 days | 7 days | 7 days |
| Hosting | Self-hosted | Self-hosted or private cloud (add-on) | Self-hosted or private cloud (add-on) | Self-hosted or private cloud (add-on) |
| Installation & Configuration | Optional (€1,199) | Optional (€1,199) | Optional (€1,199) | Included |
| Access | Global view | Spaces (roles) | Spaces (roles) | Spaces (roles) |
| Output formats | PDF, PDF/A | PDF, PDF/A, Office, Images | PDF, PDF/A, Office, Images | PDF, PDF/A, Office, Images |
Frequently Asked Questions
Answers to the most important questions about pricing & licences
Are the prices net or gross?
All prices shown are net plus applicable VAT (20% in Austria, 19% in Germany).
Are there any hidden costs?
No. The licence price includes all features of the respective plan. Optional services (remote installation, hourly support) are listed separately.
Can I switch between plans?
Yes, an upgrade is possible at any time. The difference is calculated pro-rata. A downgrade is possible at the end of the minimum term.
What does "4 CPU cores" mean?
Processing is performed on 4 CPU cores plus hyperthreading by default. This enables approximately 200-300 pages/hour of OCR processing. With this licence, you can process unlimited pages. More CPUs = faster and parallel processing.
Do I need an internet connection?
No internet connection is required after initial setup. You maintain 100% data sovereignty and control over your sensitive documents at all times. All processing takes place locally on your server.
How does contract renewal work?
The software licence renews automatically for 12 months unless cancelled in writing. The notice period is 3 months before the end of the term. This applies to Basic, Pro, Enterprise and Custom plans.
How does sensitive data detection work?
The base licence includes static detection with matching against Active Directory and/or dictionaries (e.g. customer lists) that you can specify and adjust at any time. With AI detection (Pro/Enterprise), patterns such as addresses, phone numbers and emails are additionally detected automatically.
Do I need the remote installation?
For technically proficient administrators, self-installation is sufficient. We recommend remote installation for complex environments or when you want to be productive immediately.
Which edition is right for my organization?
Basic (2 users, 1,000 pages/month) suits organisations with regular redaction needs. Pro (5 users, 10,000 pages/month) is designed for teams processing larger volumes with advanced features. Enterprise (10 users, 100,000 pages/month) is tailored for corporations, government agencies and system integrators requiring maximum performance and dedicated support. Custom offers unlimited users and pages with custom configuration and a dedicated SLA.
Is there a money-back guarantee?
Yes. All plans include a 7-day money-back guarantee. If you are not satisfied, you will receive a full refund — no questions asked.
Are updates included in the price?
Yes, all updates and new features are included for the duration of the licence for all plans (Basic, Pro, Enterprise, Custom).
What happens after the trial period?
Docuflair Redact does not use a traditional trial model. Instead, we offer a 7-day money-back guarantee on all plans. You purchase the full version, use it in production, and if it does not meet your expectations, you receive a complete refund within 7 days.
Still undecided? See it for yourself.
Before choosing an edition, try the core features for free in our sandbox. Upload, run auto-detection, download the redacted result — in under two minutes.
- 9 PII categories auto-detected (email, name, IBAN, phone, address …)
- 5 file formats: PDF, DOCX, XLSX, PPTX + images
- RegEx patterns for custom rules
- Auto-deletion after session — DACH hosting
Sandbox demo is a test instance. The production solution runs on-premises or in your dedicated private cloud.
Get Started with Automatic Redaction
Schedule a personal demo or request a quote directly.