Process invoices.
Manage suppliers.
Archive audit-proof.
One central document archive for all your stores: Capture invoices automatically, process delivery notes digitally and archive everything GDPR-compliant. Available across all locations, operated On-Premises.
Do your stores lack a central document archive?
Flood of Supplier Invoices
Dozens of suppliers, hundreds of invoices per month. Manual capture ties up staff and delays accounting.
Documents in Every Store
Each location has its own folders, its own filing system. Centralised analysis and control are barely possible.
Missing Delivery Notes
Paper delivery notes get lost or become illegible. When complaints arise, proof is missing.
POS Data Archiving
Compliant retention of cash register receipts and daily closing reports for years - an organisational burden.
How Docuflair supports your retail business
Automatic Invoice Processing
Docuflair captures supplier invoices via OCR, extracts data and forwards it to accounting. The system monitors discount deadlines.
More about InvoiceCentralised Store Management
All locations use one central system. Every location captures documents uniformly, and headquarters maintains full oversight.
More about ArchiveDigital Delivery Notes
Scan delivery notes upon goods receipt and assign them to the order. Foundation for invoice verification and complaints.
More about ScanAudit-Proof Archiving
All tax-relevant documents stored in compliance. POS data, invoices, contracts - everything in one place.
33 Good ReasonsTypical retail workflows with Docuflair
Document Goods Receipt
Staff scan delivery notes upon goods receipt and Docuflair automatically assigns them to the order. The system records quantity discrepancies.
- Complete goods receipt documentation
- Foundation for invoice verification
- Proof for complaints
Process Supplier Invoices
Docuflair automatically captures invoices, matches them with orders and forwards them for approval. The system monitors discount deadlines.
- Automatic order matching
- Discount optimisation
- Integration with accounting
POS Data Archiving
Docuflair archives daily closing reports, cash register summaries and transaction data daily. Compliant and quickly accessible during audits.
- Compliant storage
- Quick access during audits
- Automatic archiving
The most important modules for retail
Docuflair has transformed how we handle supplier documents across our store network. All locations now work with the same system, and our accounting team can access everything centrally.
Frequently Asked Questions
Answers to the most important questions about Docuflair for retail
How does Docuflair help with supplier invoice processing?
Docuflair Invoice automatically captures supplier invoices via OCR, extracts relevant data such as invoice number, amount and due date, and forwards them for approval. Discount deadlines are monitored and integration with accounting systems is seamless.
Can Docuflair manage multiple store locations?
Yes, Docuflair supports centralised document management across all store locations. All branches use the same system, capture documents uniformly, and headquarters maintains full oversight.
How are delivery notes digitised?
Your team scans delivery notes upon goods receipt, and the system automatically assigns them to the corresponding order. This creates a complete record for invoice verification and complaint handling.
Is Docuflair compliant with tax regulations?
Yes, Docuflair meets GDPR and international compliance requirements for audit-proof archiving of business documents. The system stores all tax-relevant documents including POS data, invoices and contracts in a compliant manner.
Can cash register data be archived?
Yes, daily closing reports, cash register summaries and transaction data are archived daily. The system ensures compliant storage and quick access during audits.
See how retailers automate their document processing
See how Docuflair optimises your retail operations in a personal demo.
“My favourite Docuflair feature is Scan-to-Office365 – employees save several work steps in one!”— Stephan Huter, System Engineer, Burton Europe