Digital nursing documentation.
Prepare MDK audits.
Audit-proof resident files.
Docuflair for nursing homes, outpatient nursing services and hospices: MDK-ready nursing documentation, archiving of resident files, PII redaction for conversations with relatives. Mobile capture at the bedside. 100 % on-premises, aligned with the German Long-Term Care Insurance Code (SGB XI).
Nursing documentation, MDK audits, family conversations, outpatient tours — paper has reached its limits.
Paper-based nursing documentation
Nursing history, SIS, care plan and evaluations on paper — the MDK audit becomes a nightmare. Signatures, changes and progress notes are not searchable, and evidence is not gap-free.
Scattered resident files
Medical and therapeutic reports, medication plans, care directives — in different folders, in different places. Without a digital resident record, the overall picture falls apart.
Conversations with relatives
Conversation notes with relatives contain highly sensitive data — about residents, about third parties, about conflicts. Professional confidentiality under § 203 StGB and GDPR require strict confidentiality.
Outpatient nursing on the road
Mobile capture at the patient's location is mandatory — often in rural areas with poor network coverage. Without offline capability, visits remain undocumented or end up in an evening re-entry session.
How Docuflair supports nursing facilities
Mobile capture at the bedside
Docuflair Mobile captures vital signs, wound photos and nursing actions on smartphone or tablet — offline-capable. Digital signatures, automatic synchronisation as soon as the network is available.
More on MobileSGB XI and GDPR archiving
Audit-proof resident record with SHA-256 integrity, retention rules per document type and legal hold. Medical and therapeutic reports, medication plans, directives — everything in the right place.
More on ArchiveCare planning & MDK preparation
Workflows for care planning, evaluations and MDK/MD audits. Deadline monitoring, escalation to head of nursing, automatic compilation of resident- and care-level-specific audit folders.
More on WorkflowPII redaction for reports
Third-party data in conversation notes, handover reports and assessments is masked automatically — before documents go to relatives, guardians or payers. Professional confidentiality (§ 203 StGB) and GDPR remain preserved.
More on RedactMDK-ready nursing documentation in 5 steps
Admit resident
Care-home contract, care directive, consents and admission documents are scanned and assigned to the resident via barcode. Roles (nurse, head of nursing, facility manager, administration) receive the appropriate level of access.
Create care plan
SIS, care plan and biography are maintained in the specialist care software. Docuflair archives printouts and exports on a care-level basis — integrated with vivendi, connext, Senso.care, MediFox.
Daily mobile documentation
Capture vital signs, wound photos, medication and nursing actions at the bedside. Offline-capable, digital signatures, automatic synchronisation when network is available.
Evaluation
Head of nursing evaluates deviations, fall protocols, wound progress and medication. Escalations, deadlines and recertifications are tracked in the workflow.
Generate MDK report
Care-level- and resident-level audit folders are compiled, third-party data redacted automatically. Compilation and handover in the audit trail — MDK/MD audits become structured case processing.
Typical nursing scenarios
Residential long-term care
Nursing home with 80–150 residents, multiple care levels and high staff turnover. Docuflair bundles resident files, archives medical and therapeutic reports and prepares MD audits in an audit-proof way.
- Fully digital resident record
- MDK-ready audit folders
- Traceable shift handovers
Outpatient nursing
Outpatient nursing service with daily tours, mobile documentation at the client, billing against the care insurance. Offline capture in rural areas, synchronisation on the way back.
- Mobile capture offline-capable
- Digital service receipts
- Tour planning integrated
Hospice & palliative care
Particularly sensitive environment with patient directives, pain medication and intensive communication with relatives. Strict access control, gap-free documentation, confidential storage — without cloud risk.
- Patient directive always at hand
- Gap-free medication record
- Confidential family conversations
The most important modules for nursing facilities
Top 3 core products plus supplementary modules for nursing documentation
Docuflair Scan
Digitise medical and therapeutic reports, care-home contracts and care directives with OCR — resident-based assignment.
Learn moreDocuflair Archive
Audit-proof resident record with SHA-256 integrity, retention rules per document type and legal hold.
Learn moreDocuflair Mobile
Mobile bedside capture and outpatient nursing — offline-capable, digital signatures, automatic synchronisation.
Learn moreLegal foundations supported by Docuflair
SGB XI (German Long-Term Care Insurance Code)
Social long-term care insurance: care levels, service billing, quality assurance — mapped in Docuflair as a workflow with resident- and care-level-specific documents.
MDK/MD audit guidelines
Quality audit guidelines (QPR) of the Medical Review Board: structured audit folders per resident, gap-free documentation, audit trail for every change and handover.
§ 203 StGB (Professional confidentiality)
Confidentiality in nursing care: role-based access control, automatic third-party redaction before disclosure, gap-free proof of consent.
GDPR
Art. 9 GDPR for health data: consent management, purpose limitation, deletion concept after retention expiry, on-premises operation without US cloud.
Note: Docuflair complements your specialist care software (e.g. vivendi, connext, Senso.care, MediFox) as an audit-proof archive and document management system — it does not replace it. For the concrete implementation of SGB XI requirements and MD audits, we recommend alignment with your head of nursing and data protection officer.
Frequently Asked Questions
Answers to the most important questions for nursing facilities
Does Docuflair support electronic nursing documentation under SGB XI?
Yes. Docuflair archives the nursing documentation produced in your specialist care software (e.g. vivendi, connext, Senso.care) in an audit-proof way and complements it with scans of co-payment notices, medical reports, care directives and consents. Resident-related documents are filed via barcode or interface into the digital resident record. Docuflair does not replace the specialist care software — it is the leading archive and document management system alongside it.
How does Docuflair prepare MDK (Medical Review Board) audits?
For audits by the German Medical Review Board of the statutory health insurance (MDK/MD), resident- and care-level-specific audit folders can be compiled in Docuflair: nursing history, SIS (information collection), care plan, evaluations, wound documentation, medication sheets and consents. Selective redaction protects third-party data. The compilation is documented in the audit trail — turning the audit into structured case processing rather than a file hunt.
Is mobile capture offline-capable?
Yes. Docuflair Mobile captures documents, photos (e.g. wound documentation) and signatures even without a stable network connection on smartphone or tablet. Content is locally encrypted, cached and automatically synchronised as soon as the connection to the facility network is available again. Especially relevant for outpatient nursing services and care in rural areas.
Integration with vivendi, connext or Senso.care?
Docuflair offers open interfaces (REST API, HL7, file exchange, SFTP) and connects to common nursing-specific platforms (including vivendi, connext, Senso.care, MediFox). Resident master data and references to the resident record flow from the care system; documents are assigned automatically. The specific integration depth is discussed in a technical call with your IT team.
How long must resident files be retained after move-out?
Under German law, nursing documentation is generally subject to a 10-year retention obligation (analogous to § 630f BGB). Billing-relevant records follow tax retention under § 147 AO (10 years). In case of damages claims, statute-of-limitations deadlines can extend up to 30 years. Docuflair Archive applies these retention rules automatically per document type and supports legal hold during pending disputes.
Ready to digitise your nursing documentation?
15-minute demo — we show you how Docuflair captures nursing documentation on mobile, archives resident files in an audit-proof way and turns MDK audits into structured case processing. No marketing noise, real software on real nursing scenarios.