Archive government files.
Redact cabinet submissions.
Prepared for VS-NfD.
Docuflair for ministries and higher federal authorities: Federal eAkte framework compatibility, PII redaction for parliamentary and freedom-of-information requests, prepared-for-VS-NfD architecture. 100% on-premises, no cloud leakage.
Federal eAkte, parliamentary requests, VS protection — government work allows no compromises.
Federal eAkte compatibility
Federal ministries run electronic file management based on the Federal eAkte architecture. Complementary tools — scan, redaction, long-term archive — must integrate cleanly, without introducing media breaks.
Cabinet submissions with third-party data
Cabinet submissions and departmental correspondence contain information about third parties, subordinate authorities and ongoing proceedings. Every external disclosure requires accurate redaction.
Parliamentary requests compliant with IFG
Small and major parliamentary inquiries, inquiry committees, freedom-of-information requests — tight deadlines, huge file volumes, strict redaction discipline. Manual processing no longer scales.
Cross-department cooperation
Government action requires cooperation across ministries and subordinate authorities — with strict purpose binding, redaction of non-purpose-relevant content and a complete audit trail.
How Docuflair supports ministries
Federal eAkte interface
Open interfaces (REST API, XDomea, file exchange) to Federal eAkte framework systems (VIS, DOMEA successors). Docuflair complements the leading system with mass migration, redaction and long-term archiving.
More about WorkflowPII redaction for parliament and public
Automatic detection and redaction of third-party data, VS-classified text passages and ongoing proceedings across 9 PII categories — before parliamentary requests, freedom-of-information answers and press disclosures. Reusable profiles.
More about RedactDepartment multi-tenant
Multi-tenant architecture at department and main-division level. A ministry can operate multiple tenants (main divisions, subordinate authorities) on shared infrastructure — with strict data segregation.
More about Access ControlPrepared-for-VS-NfD on-premises
No cloud components, no telemetry, lockable user management, complete logging — the architecture is prepared for VS-NfD environments. No formal certification.
More about ArchiveMinisterial case processing in 5 steps
Create case
A new ministerial case in the leading Federal eAkte system — Docuflair references the case number. Role-based access for referat, main division, division head and ministry leadership.
Capture cabinet / department documents
Cabinet submissions, departmental correspondence and reports from subordinate authorities are captured — via scan, beA, De-Mail or directly from the Federal eAkte system.
Redact
Before disclosure to parliament, the public or inter-departmental cooperation, third-party data, VS-classified passages and ongoing proceedings are automatically masked across 9 PII categories.
Approve
Hierarchical approval chain (referat → main division → division head → state secretary) with electronic co-signatures. The audit trail documents every approval step with timestamp.
Archive for 30 years
SHA-256-secured long-term archiving with retention rules per registry guideline. Federal Archive (Bundesarchiv) connection for files to be retained permanently.
Typical ministerial scenarios
Federal ministry with 5 main divisions
A large ministry with several main divisions and subordinate authorities. Docuflair maps the main-division separation in multi-tenant mode; central leadership retains consolidated reporting.
- Tenants per main division
- Central leadership view
- Federal eAkte interface
State ministry with subordinate authorities
A state ministry with subordinate higher authorities and specialist administrations. Docuflair separates ministerial and authority data and supports official cooperation with automatic redaction.
- Cross-authority operation
- Cooperation redaction
- State parliament requests
Higher federal authority (BAMF, BSI, BfV)
A higher federal authority with elevated protection needs and specific file structures. Docuflair provides the prepared-for-VS-NfD on-premises architecture and redacts files for parliament and courts automatically.
- Prepared for VS-NfD
- Parliament redaction
- Federal Archive connection
The key modules for ministries
Top 3 core products plus complementary modules for government work
Docuflair Archive
Audit-proof long-term archiving with SHA-256, retention per registry guideline, Federal Archive connection.
Learn moreDocuflair Redact
Automatic PII redaction in 9 categories for parliamentary requests, freedom-of-information responses and inter-departmental cooperation.
Learn moreDocuflair Workflow
Hierarchical approval chain with electronic co-signatures, deadline monitoring, Federal eAkte integration.
Learn moreLegal frameworks Docuflair supports
Federal eAkte framework
German organisational concept for electronic administrative work (OK eVA): electronic file management, registry guideline, integrity protection.
German Freedom of Information Act (IFG)
Federal and state freedom-of-information laws: requests documented, third-party data redacted automatically before disclosure, deadline monitoring.
GDPR
General Data Protection Regulation as a baseline: purpose binding, deletion deadlines, technical-organisational measures — on-premises satisfies Schrems II.
BSI-Grundschutz
BSI IT-Grundschutz as the minimum standard for federal authorities: role-based user management, logging, tamper-resistant storage.
Note on classified information: Docuflair is prepared for VS-NfD environments (on-premises, no cloud telemetry, lockable user management, complete logging) — a formal VS-NfD certification does not exist. For specific deployment scenarios — particularly at higher classification levels — please speak directly with our sales team.
Frequently Asked Questions
Answers to the most important questions for ministries
Can Docuflair integrate with the Federal eAkte framework?
Docuflair provides open interfaces (REST API, XDomea, file exchange) that enable integration with Federal eAkte framework systems (VIS, DOMEA successors). Docuflair typically serves as a complementary tool for mass migration, redaction and long-term archiving.
Is Docuflair suitable for VS-NfD environments?
Docuflair is a pure on-premises solution without external cloud components and without telemetry. The architecture therefore meets the core technical requirements of VS-NfD environments. A formal VS-NfD certification does not exist — the architecture is prepared for it.
How are parliamentary requests handled with Docuflair?
Parliamentary requests require disclosure of government files after redaction. Docuflair maps the workflow: request captured, relevant cases identified, automatic PII redaction across 9 categories, approval by ministry leadership, documented export. Deadline monitoring and audit trail are integrated.
How does cross-department multi-tenant operation work?
Docuflair supports multi-tenant operation at department or main-division level. A ministry can operate multiple tenants on shared infrastructure — with strict data segregation, separate authorisation hierarchies and consolidated reporting.
Why is on-premises mandatory for government data?
Government files are subject to strict purpose binding under the German Federal Budget Code (BHO), ministry rules of procedure, the German Freedom of Information Act (IFG) and the GDPR. Outsourcing to US cloud services is legally highly problematic due to the CLOUD Act and Schrems II. Docuflair runs exclusively on the authority's infrastructure or in ITZBund.
More public-sector solutions
Public sector (hub)
Overview of all public-sector solutions: police, justice, ministries, municipalities, social insurance.
Learn moreCourts
Electronic court file under section 298a ZPO, PII redaction for file inspection, SHA-256 tamper protection.
Learn moreReady for the ministerial eAkte?
15-minute demo — we show you how Docuflair digitises government files, automatically redacts for parliamentary requests and archives audit-proof for 30 years. No marketing noise, real software against real ministerial scenarios.