Manage shipping documents.
Track deliveries.
Archive audit-proof.
Find any bill of lading in seconds instead of in folders: CMR documents, delivery notes and customs papers are centrally captured, instantly searchable and archived audit-proof. Available on the go too.
Are shipping documents getting lost in your company?
Paper Flood of Shipping Documents
Bills of lading, CMR, delivery notes - hundreds of documents every day. Manual filing costs time and leads to errors.
Documents Cannot Be Found
When complaints or customer enquiries arise, searching for the right document often takes hours.
International Documents
Customs documents, certificates of origin, export declarations - the requirements in international trade are complex.
Retention Periods
Commercial retention obligations of 6-10 years. Who keeps track of all that?
How Docuflair supports your logistics
Automatic Capture
Scan bills of lading, read them via OCR and automatically assign them to the shipment number. Immediately searchable.
More about ScanLightning-Fast Search
Find any document in seconds - by shipment number, customer, date or any text content.
More about ArchiveShipment File
All documents for a shipment in one file: Bill of lading, delivery note, POD, invoice. Complete documentation.
More about FlowAudit-Proof Archiving
Compliant long-term archiving with automatic retention period management. Compliance without effort.
33 Good ReasonsTypical logistics workflows with Docuflair
POD Processing
Scan Proof of Delivery documents after delivery and automatically assign them to the shipment. Basis for invoicing and proof of delivery.
- Faster invoicing
- Delivery proof immediately available
- Fewer complaints
Customs Documentation
Centrally manage customs declarations, certificates of origin and export documents. Quick access during customs audits.
- All customs documents centralised
- Fast provision for audits
- Deadline monitoring
Damage Claims Processing
In case of transport damage, all relevant documents are immediately at hand: Bill of lading, damage report, photos, correspondence.
- Fast claims processing
- Complete documentation
- Evidence for insurance
The most important modules for logistics
Since implementing Docuflair, we find every shipping document within seconds. Previously, searching for a missing delivery note could take half a day. The time savings are enormous.
Frequently Asked Questions
Answers to the most important questions about Docuflair for logistics
How does Docuflair help with shipping documents?
Docuflair Scan automatically captures shipping documents such as bills of lading, CMR documents and delivery notes via OCR and assigns them to the corresponding shipment number. Documents are immediately searchable.
Can Docuflair manage customs documents?
Yes, Docuflair Archive centralises all customs documents including customs declarations, certificates of origin and export documents. You always have fast access during customs audits.
How does the shipment file work?
All documents related to a shipment are automatically collected in one file: Bill of lading, delivery note, POD, invoice. This ensures complete documentation of the entire supply chain.
Does Docuflair support retention period management?
Yes, Docuflair Archive offers automatic retention period management for commercial documents. The system monitors legally required retention periods of 6-10 years and ensures compliance.
How does Docuflair help with damage claims?
In case of transport damage, all relevant documents are immediately available: Bill of lading, damage report, photos, correspondence. This accelerates claims processing and provides evidence for insurance claims.
Does Docuflair meet UK record-keeping requirements?
Yes. Docuflair retains accounting and business records audit-proof for the retention periods under the Companies Act 2006 (three years for private companies, six for public) and stores them to BS 10008 evidential standards – legible and unalterable at all times, with a complete audit trail. On-premises or dedicated private cloud.
Can Docuflair support US retention obligations?
Yes. Docuflair supports electronically stored records under IRS Rev. Proc. 97-22 and the seven-year retention of audit records under Sarbanes-Oxley § 802. Retention periods, legal holds and disposition rules are configurable per record class, backed by immutable audit trails.
Compliance across international markets
Docuflair supports the retention and data-protection requirements of the European Union, the United Kingdom and the United States – with configurable rule sets for further jurisdictions.
European Union & EEA
GDPR and national commercial retention periods of six to ten years: audit-proof storage of tax and accounting records in PDF/A (ISO 19005) with immutability and traceability.
United Kingdom
Companies Act 2006 (three years for private companies, six for public) and BS 10008-1:2020, the British standard for the evidential weight of electronically stored information.
United States
IRS Rev. Proc. 97-22 for electronically stored tax records and Sarbanes-Oxley § 802 (seven years for audit records) – supported through configurable retention profiles.
Other jurisdictions
Configurable retention profiles, jurisdiction-specific rule sets and your choice of data residency – on-premises or dedicated private cloud. OCR covers 99 languages.
See how logistics companies speed up their document processes
See how Docuflair optimises your logistics workflows in a personal demo.
“We needed a simple way to scan delivery notes and send them to the cloud – and that’s exactly what we got!”— Michael Muhr, IT Manager, Hermann Tschabrun GmbH