For Education

Manage student files.
Archive exam documents.
Work digitally.

Docuflair supports universities, colleges and educational institutions in their digital transformation: From application through enrolment to graduation - all documents centralised, searchable and audit-proof.

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100% On-Premises GDPR-compliant Scalable
Docuflair for Educational Institutions - Digital Student Files
The Challenge

Do you recognise these problems?

Mountains of Paper in the Student Office

Applications, enrolments, certificates - thousands of documents per semester. Searching for a file often takes minutes instead of seconds.

Retention Periods for Exams

Exams, theses, examination protocols must be stored for years. Lack of space and missing organisation make access difficult.

Decentralised File Storage

Examination office, student office, faculties - everyone has their own files. A complete student file exists nowhere.

Data Protection for Student Data

GDPR, national data protection laws, higher education regulations - the requirements for protecting personal data are high.

The Solution

How Docuflair supports your educational institution

Digital Student File

All documents for a student in one place: Application, enrolment, transcripts, correspondence. Assignment by student number.

More about Scan

Exam Archive

Audit-proof archiving of exams, theses and examination protocols. Configurable retention periods, automatic deletion.

More about Archive

Automatic Document Distribution

Incoming documents are automatically classified and forwarded to the responsible department. OCR makes everything searchable.

More about Flow

On-Premises Data Protection

Docuflair runs on your university infrastructure. Sensitive student data never leaves your network. Full GDPR compliance.

33 Good Reasons
Use Cases

Typical university workflows with Docuflair

01

Application Processing

Incoming applications are automatically captured, read via OCR and assigned to the application portal. Missing documents are automatically detected.

  • 70% faster application processing
  • Automatic completeness check
  • Digital applicant file
02

Exam Documentation

Exams are scanned after marking and assigned to the examination file. Complete documentation for appeals and archiving.

  • Audit-proof archiving
  • Quick access for appeals
  • Automatic deletion after deadline
03

Legacy File Digitisation

Existing paper files are digitised in batch projects and assigned to the student number. Space-saving archiving, fast research.

  • Space savings in the archive
  • Full-text search in all files
  • Location-independent access
Recommended Modules

The most important modules for educational institutions

Docuflair Scan

Digitise documents with OCR and automatic classification.

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Docuflair Archive

Audit-proof long-term archiving with audit trail.

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Docuflair Flow

Automatic document distribution and rule-based workflows.

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Docuflair Connect

Integration into campus management systems (HIS, SAP).

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70%
Faster file research
50%
Less administrative effort
100%
On-Premises
0
Paper chaos
Since implementing Docuflair, our staff find student files in seconds instead of minutes. Digital exam archiving has saved us enormous space in the basement.
University of Applied Sciences Student Office
Frequently Asked Questions

FAQ for Educational Institutions

Docuflair digitises student files including enrolment documents, exam records and correspondence. All documents are assigned to the student number and are instantly searchable.

Yes, Docuflair Archive enables audit-proof long-term archiving of exam documents in accordance with statutory retention periods. The complete audit trail documents every access.

Yes, Docuflair runs 100% On-Premises on your university infrastructure. Sensitive student data never leaves your network. You retain full control over all personal data.

Yes, Docuflair offers flexible interfaces for integration into campus management systems such as HIS, SAP Campus Management or other administrative software. Connection is via REST API or file export.

Incoming applications are automatically captured, classified and assigned to the application portal. OCR extracts relevant data such as name, course of study and grades for further processing.

Ready for digital university administration?

Experience in a personal demo how Docuflair optimises your document processes.

Request University Demo +43 3112 47853