Manage student files.
Archive exam documents.
Work digitally.
From application to graduation – everything digital in one place: Free your administration from paper mountains and make student documents centrally searchable and audit-proof.
Is your administration drowning in paperwork?
Mountains of Paper in the Student Office
Applications, enrolments, certificates - thousands of documents per semester. Searching for a file often takes minutes instead of seconds.
Retention Periods for Exams
Exams, theses, examination protocols must be stored for years. Lack of space and missing organisation make access difficult.
Decentralised File Storage
Examination office, student office, faculties - everyone has their own files. A complete student file exists nowhere.
Data Protection for Student Data
GDPR, national data protection laws, higher education regulations - the requirements for protecting personal data are high.
How Docuflair supports your educational institution
Digital Student File
All documents for a student in one place: Application, enrolment, transcripts, correspondence. Assignment by student number.
More about ScanExam Archive
Audit-proof archiving of exams, theses and examination protocols. Configurable retention periods, automatic deletion.
More about ArchiveAutomatic Document Distribution
Incoming documents are automatically classified and forwarded to the responsible department. OCR makes everything searchable.
More about FlowOn-Premises Data Protection
Docuflair runs on your university infrastructure. Sensitive student data never leaves your network. Full GDPR compliance.
33 Good ReasonsTypical university workflows with Docuflair
Application Processing
Docuflair automatically captures incoming applications, reads them via OCR and assigns them to the application portal. The system automatically detects missing documents.
- 70% faster application processing
- Automatic completeness check
- Digital applicant file
Exam Documentation
Scan exams after marking and assign them to the examination file. Complete documentation for appeals and archiving.
- Audit-proof archiving
- Quick access for appeals
- Automatic deletion after deadline
Legacy File Digitisation
Digitise existing paper files in batch projects and assign them to the student number. Space-saving archiving, fast research.
- Space savings in the archive
- Full-text search in all files
- Location-independent access
The most important modules for educational institutions
Docuflair Scan
Digitise documents with OCR and automatic classification.
Learn moreDocuflair Archive
Audit-proof long-term archiving with audit trail.
Learn moreDocuflair Flow
Automatic document distribution and rule-based workflows.
Learn moreDocuflair Connect
Integration into campus management systems (HIS, SAP).
Learn moreSince implementing Docuflair, our staff find student files in seconds instead of minutes. Digital exam archiving has saved us enormous space in the basement.
Frequently Asked Questions
Answers to the most important questions about Docuflair for educational institutions
How does Docuflair support student administration?
Docuflair digitises student files including enrolment documents, exam records and correspondence. All documents are assigned to the student number and are instantly searchable.
Can exam documents be archived in an audit-proof manner?
Yes, Docuflair Archive archives exam documents audit-proof and long-term in accordance with statutory retention periods. The complete audit trail documents every access.
Is Docuflair GDPR-compliant for student data?
Yes, Docuflair runs 100% On-Premises on your university infrastructure. Sensitive student data never leaves your network. You retain full control over all personal data.
Can Docuflair be integrated into existing university systems?
Yes, Docuflair offers flexible interfaces for integration into campus management systems such as HIS, SAP Campus Management or other administrative software. Connection is via REST API or file export.
How are application documents processed?
Incoming applications are automatically captured, classified and assigned to the application portal. OCR extracts relevant data such as name, course of study and grades for further processing.
See how universities modernise their administration
See how Docuflair modernises your campus printing in a personal demo.
“No hotline, no waiting queue – instead direct contacts who respond immediately. This is how support should work today.”— IT Services, IMC University of Applied Sciences Krems