Automate access requests.
Redact in seconds.
Document without gaps.
Docuflair for Data Protection Officers: GDPR Art. 15 requests in hours instead of weeks, automatic redaction of third-party data across 9 categories, erasure requests under Art. 17 as a guided workflow. 100% on-premises, multi-tenant-ready for external DPOs.
Weeks per access request? It doesn't have to be.
Art. 15 under time pressure
One-month deadline, often 500+ emails per request, third-party data must be redacted under Art. 15(4) — not feasible by hand.
Manual redaction
In Adobe Acrobat or with a marker pen: find, select and irreversibly redact — every single time. Five minutes per document × 500 = 40+ hours.
Documenting erasure requests
Art. 17 requires gap-free documentation: which systems, which copies, who deleted what and when? Excel lists are not enough.
Evidence for regulators
When a supervisory authority audits you, records, processing steps, deadlines and logs must be produced immediately — tamper-proof.
How Docuflair supports Data Protection Officers
Automatic PII redaction
Nine PII categories are detected automatically: names, email, address, IBAN, social security number, tax ID, phone, ZIP code, date formats. Active Directory feeds employee names as a dictionary.
More on RedactErasure request workflow
Art. 17 requests are handled as a structured case: assignment, status tracking, deadline monitoring, closure log. Automatic escalation when a deadline is about to expire.
More on WorkflowAudit-proof documentation
The SHA-256 audit trail records every access, every redaction, every deletion. Records of processing activities can be derived directly from document metadata.
More on ArchiveMulti-tenant for external DPOs
Multi-tenancy keeps 20–100 clients strictly separated. Each client has its own data, its own deadlines, its own record of processing activities — centrally administered by the external DPO.
More on Access ControlGDPR Art. 15 in 5 steps
Capture the request
Create the access request as a project. The one-month deadline under Art. 12 GDPR is set automatically; the data subject is referenced.
Collect documents
Import emails, personnel file and correspondence. The full-text index links every document to the data subject via Active Directory.
Redact PII automatically
Third-party data is masked automatically in accordance with Art. 15(4). The Active-Directory dictionary keeps the list current.
Selective export
From one document set, produce multiple exports per recipient. The requester receives their data, third parties stay protected.
Log the closure
Processing steps, export timestamp and handover — complete in the audit trail. Ready to submit when the supervisory authority asks.
Typical DPO scenarios
Internal DPO in a large group
Personnel department in a DAX-listed group, 10,000+ employees: access requests from former employees are piling up. Docuflair processes 500 emails in hours, not weeks.
- 40+ hours of manual work saved
- Third-party protection automatic
- Deadline compliance guaranteed
External DPO for SME clients
A DPO service firm looking after 30 companies. Multi-tenancy keeps clients strictly separated, each with its own record of processing activities and its own documents.
- 30 clients in one installation
- Strict data separation
- Centralised administration
Data protection law firm
A law firm specialising in data protection processes access requests on behalf of clients. Docuflair delivers audit-proof result documentation for handover.
- Client-safe storage
- Full audit trail
- Evidence for regulators
The key modules for Data Protection Officers
Top 3 core products plus complementary modules for everyday DPO work
Docuflair Redact
Automatic PII redaction in 9 categories, Active Directory integration, selective exports.
Learn moreDocuflair Archive
Audit-proof documentation with SHA-256 audit trail, retention and erasure policies.
Learn moreDocuflair Workflow
Erasure request workflow with deadlines, status tracking, escalation and evidence logging.
Learn moreLegal bases that Docuflair supports
Art. 15 GDPR
Right of access by the data subject — one-month deadline, third-party protection under Art. 15(4).
Art. 17 GDPR
Right to erasure ("right to be forgotten") — requires complete, gap-free documentation.
Art. 30 GDPR
Records of processing activities — derivable directly from document metadata.
Art. 5 GDPR
Principles of lawfulness, purpose limitation, data minimisation and storage limitation — by design.
Frequently Asked Questions
Answers to the most important questions for Data Protection Officers
How does Docuflair accelerate GDPR Art. 15 access requests?
Docuflair Redact automatically detects personal data in 9 categories (names, email, address, IBAN, social security number, tax ID, phone, ZIP code, date formats). Additionally, Active Directory integration imports all employee data as a dictionary, so third-party data is automatically masked in accordance with Art. 15(4) GDPR. For a request containing 500+ emails, processing time drops from weeks to hours.
How does Docuflair document the erasure workflow under GDPR Art. 17?
Docuflair Workflow models each erasure request as a structured case: capture the incoming request, assign affected documents, track status (Pending, In Progress, Completed), document completion. Every step is logged with timestamp and user in the SHA-256 audit trail — as evidence for supervisory authorities.
Is Docuflair suitable for external Data Protection Officers?
Yes. External DPOs often handle 20–100 clients in parallel. Docuflair supports multi-tenant installations with strict data separation per client. Each client has its own document repository, its own retention periods and its own record of processing activities — with centralised administration by the DPO.
Is Docuflair itself GDPR-compliant?
Docuflair is strictly on-premises or private-cloud. All personal data remains within your client's infrastructure — no external cloud components, no US services, no cross-border transfers. Docuflair additionally supports records of processing activities, retention and erasure policies, and audit-proof logging.
Can legal holds for ongoing proceedings be managed?
Yes. Documents can be locked for ongoing legal, regulatory or audit proceedings (Legal Hold). Locked documents cannot be deleted, even when their retention period ends. Multiple holds per document are possible, and all of them are recorded in the audit trail.
Access requests in hours, not weeks
A 15-minute demo — on a real Art. 15 request we show you how Docuflair redacts third-party data automatically, tracks erasure deadlines and documents everything audit-proof.