Court files digital.
Confidentiality preserved.
A complete audit trail.
Docuflair for the justice sector: electronic court file (eAkte) compliant with section 298a of the German Code of Civil Procedure (ZPO), PII redaction for file inspection, tamper protection for court orders. 100% on-premises, no US cloud access.
Electronic court file, file inspection, tamper protection — all at once.
eAkte requirement since 2022
Section 298a of the German Code of Civil Procedure (ZPO) requires electronic file management. Many courts still work with paper and digital systems in parallel — media breaks, duplicated work, uncertainty about integrity.
File inspection with third-party data
File inspection under section 299 ZPO requires redaction of third-party personal data — witnesses, minors, non-participating persons. Doing this manually for 500+ pages is unrealistic.
Tamper protection for court orders
Judgments, orders and minutes are legal documents — subsequent tampering must be technically excluded. Paper is vulnerable to forgery; digital storage requires cryptographic safeguards.
beA / EGVP integration
Lawyers communicate via the German special electronic lawyer mailbox (beA); authorities via the government e-gov protocol (EGVP). Pleadings arrive electronically but are often entered into paper files manually. Media break without a continuous eAkte.
How Docuflair supports courts and public prosecutors
eAkte-compliant archiving
Electronic file management under section 298a ZPO — complete audit trail, SHA-256 integrity protection, audit-proof long-term archiving up to 30+ years. Retention rules per proceeding type.
More about ArchivePII redaction before file inspection
Automatic detection and redaction of third-party data in 9 PII categories — witnesses, minors, non-participants. Irreversible copy for the inspecting party; the original remains unchanged.
More about RedactSHA-256 audit trail for court orders
Every judgment and every order is stored with a cryptographic hash as an immutable document. Every access, every copy is logged — tampering is technically impossible.
More about ArchiveInterfaces to beA / EGVP / VIS-Justiz
Open interfaces (REST API, XJustiz, file exchange) to beA, EGVP, forumSTAR, EUREKA and VIS-Justiz. Incoming pleadings are transferred automatically into the eAkte.
More about WorkflowCourt file processing in 5 steps
Create file (case reference)
A new file with a court case reference in the specialist application — Docuflair references the case number. Role-based access for judges, judicial officers, the registry and court clerks.
Scan and import
Incoming pleadings from beA/EGVP are imported automatically; paper pleadings are digitised under BSI TR-RESISCAN. OCR and a full-text index make the file searchable.
Redact for inspection
Before file inspection under section 299 ZPO, third-party data is automatically redacted across 9 PII categories. The redacted copy goes to the inspecting party — the original remains unchanged.
Judgment as immutable document
The rendered judgment is stored with a SHA-256 hash as an immutable document. Enforcement copies are documented individually and verified for authenticity.
Archive for 30 years
Audit-proof long-term archiving with retention per proceeding type — civil matters under the German court records ordinance, criminal matters partially longer under the Federal Central Criminal Register Act. Complete audit trail for possible appeal proceedings.
Typical justice-sector scenarios
Local court with mass proceedings
A local court (Amtsgericht) with a high volume of dunning cases, civil proceedings and family matters. Docuflair digitises incoming mail, runs the electronic court file under section 298a ZPO and archives judgments audit-proof.
- beA automation
- eAkte under section 298a ZPO
- 30-year archive
Higher regional court: economic crimes chamber
A higher regional court with economic-crime proceedings reaching 10,000+ pages of file volume. Docuflair redacts witnesses and third-party data for file inspection; full-text search accelerates evidence review.
- Mass redaction
- Full-text research
- Chamber-level separation
Public prosecutors with parallel investigations
A public prosecutor's office with complex investigations that require parallel files across several prosecutors. Docuflair enables selective file inspection and strict separation of parallel proceedings.
- Prosecutor-level separation
- Selective exports
- Indictment preparation
The key modules for the justice sector
Top 3 core products plus complementary modules for court operations
Docuflair Archive
Audit-proof eAkte under section 298a ZPO — SHA-256, retention, tamper protection for court orders.
Learn moreDocuflair Redact
Automatic PII redaction in 9 categories for file inspection under section 299 ZPO.
Learn moreDocuflair Workflow
Proceedings workflow with beA/EGVP integration, deadline monitoring and chamber assignment.
Learn moreLegal frameworks Docuflair supports
Section 298a ZPO (eAkte)
Electronic file management: integrity, immutability, traceability — implemented through SHA-256 hashes and a complete audit trail.
Section 299 ZPO (file inspection)
File inspection by parties and authorised representatives: automatic redaction of third-party data, logging of every inspection event.
German Courts Constitution Act (GVG)
Courts Constitution Act: registry organisation, register management, session minutes — modelled as workflow components in Docuflair.
GDPR / section 35 SGB I
General Data Protection Regulation and social secrecy — on-premises satisfies Schrems II; PII redaction secures purpose binding at data transfer.
Note on US cloud services: Court files must not reside in US cloud services due to the strict purpose binding under ZPO, StPO and GDPR (CLOUD Act, Schrems II). Docuflair runs exclusively on-premises in the justice IT of the state or federation — no cloud components, no external telemetry.
Frequently Asked Questions
Answers to the most important questions for courts and public prosecutors
Does Docuflair fulfil the electronic court file (eAkte) requirement under section 298a ZPO?
Docuflair technically maps the requirements of the eAkte under section 298a ZPO: electronic file management with SHA-256 integrity protection, a complete audit trail, audit-proof storage. Docuflair operates as a complementary or combined system with interfaces to forumSTAR, EUREKA or VIS-Justiz.
Can Docuflair connect to beA and EGVP?
Docuflair supports the import and export of messages through open interfaces and can be connected to the German special electronic lawyer mailbox (beA) and the government e-gov protocol (EGVP) via corresponding gateways. Incoming pleadings are transferred into the eAkte; outgoing service is documented.
How is file inspection under section 299 ZPO made GDPR-compliant?
Before file inspection by parties, authorised representatives or third parties, third-party data (witnesses, participants, minors) is automatically redacted across 9 PII categories. Redaction produces an irreversible copy — the original remains unchanged in the court archive.
Can Docuflair be integrated with VIS-Justiz or forumSTAR?
Docuflair provides open interfaces (REST API, XJustiz, file exchange, SFTP) and can connect to justice-sector specialist applications (VIS-Justiz, forumSTAR, EUREKA-Fach, web.sta). The specific integration is agreed in a preparatory call with the state justice IT.
How is audit-proof archiving of judgments implemented?
A rendered judgment is stored as an immutable document — SHA-256 hash at storage time, tamper-resistant container storage, a complete audit trail for access and copy issuance. The original remains technically unchangeable throughout the statutory retention period.
More public-sector solutions
Public sector (hub)
Overview of all public-sector solutions: police, justice, ministries, municipalities, social insurance.
Learn moreMinistries
Federal eAkte compatibility, prepared for VS-NfD, freedom-of-information requests with automatic redaction.
Learn moreReady for the justice-sector eAkte?
15-minute demo — we show you how Docuflair delivers the eAkte under section 298a ZPO, redacts files for inspection and stores judgments as immutable documents. No marketing noise, real software against real justice-sector scenarios.